Administrative Assistant Job at Wellesley in Wellesley

Administrative Assistant – Town of Wellesley Police Department

The Town of Wellesley Police Department is seeking an Administrative Assistant to support the Offices of the Police Chief and Deputy Police Chief. This role requires strong confidentiality, accuracy, and the ability to work with sensitive information.

Responsibilities

• Process accounts payable/receivable and prepare revenue deposits
• Maintain filing systems, personnel records, and accreditation documentation
• Provide daily administrative support, including scheduling, correspondence, mail distribution, and greeting callers/visitors
• Prepare letters, reports, forms, and other documents
• Assist with monitoring the departmental budget and financial records
• Serve as backup to the Office Manager for payroll, attendance logs, billing, and account reconciliation
• Manage overdue accounts and coordinate follow-up
• Order and track office supplies
• Protect confidential information and perform related duties as needed

Requirements

• Associate’s degree in business, accounting, or related field, or equivalent experience
• At least three years of office experience, including accounting/bookkeeping
• Proficiency in Microsoft Office and ability to learn financial/payroll software
• Strong communication, organizational skills, and attention to detail
• Ability to handle confidential information professionally

Preferred

• Municipal or law enforcement experience
• Knowledge of MA Public Records and CORI laws
• Notary Public certification
• Experience with Munis

Anticipated hiring range: $31.64 - $42.64, DOQ.

To apply, submit a cover letter and resume or a Town of Wellesley employment application to the Human Resources Department, 525 Washington Street, Wellesley, MA 02482, or email hr@wellesleyma.gov. Open until filled. AA/EOE