Litigation Secretary Job at Boutin Jones Inc. in Sacramento

Apply for the Litigation Secretary role at Boutin Jones Inc.

Boutin Jones Inc. has an opening for a Litigation Secretary. This position requires a high school diploma with five+ years of experience, three of which should be as a litigation secretary or paralegal in a law office or law‑related office. Applicants must have strong computer skills and exceptional spelling, grammar, and punctuation. Basic math and report‑keeping abilities are needed. At least two years of college or vocational school are helpful but not required. The candidate should be a team player who communicates pleasantly and represents the law office professionally, with willingness to help with coverage.

Position Responsibilities

• Performs secretarial and clerical duties.
• Creates and maintains files, keeps records and prepares reports.
• Assists with trial preparation.
• Creates and formats pleading tables of authorities and tables of contents.
• Processes mail daily.
• Manages attorney phone calls.
• Responds to and generates email messages.
• Drafts routine correspondence and documents for attorney approval.
• Schedules appointments, depositions, and other events.
• Receives clients at appointments (including beverages).
• Maintains electronic calendars for attorneys and themselves, including hearings, court appearances, depositions, deadlines, and other commitments.
• Enter attorneys’ time electronically.
• Arranges travel, hotel reservations, and continuing‑education registrations for attorneys.
• Performs conflicts checks.
• Perfection of documents for court filing; files and effects notice as required.
• Opens new client matters in accordance with firm procedure.
• Performs other duties as required.

Requirements

• Proficient knowledge of State and Federal Rules of Court and California Code of Civil Procedures.
• Proficient knowledge of Court E‑filing requirements.
• Familiar with Court, Secretary of State, and County Recorder filing procedures and requirements.
• Familiarity with law library.
• Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
• Experience with document management.
• Experience with document comparison software.
• Experience with document formatting software.
• Experience with Time Entry software.
• Experience with electronic calendaring and docketing.

This is a full‑time, non‑exempt, in‑office position with competitive pay and benefits.