Employment Litigation Secretary Job at Adams & Martin Group in Sacramento

Project Manager/Legal Recruiter, Adams & Martin Group

A respected and established Sacramento law office is seeking an experienced Litigation Secretary to join their team. This is an excellent opportunity for a polished legal professional who thrives in a structured environment, enjoys supporting busy attorneys, and brings strong litigation expertise to the table.

Position Overview

The ideal candidate will have 5+ years of legal administrative experience, including at least 3 years as a Litigation Secretary or Litigation Paralegal. Strong computer skills, impeccable grammar, and the ability to draft clean, professional documents are essential.

This role requires a team-oriented, proactive individual who can communicate professionally with clients, attorneys, and staff while maintaining a high level of efficiency and confidentiality.

Key Responsibilities

• Provide comprehensive litigation secretarial and administrative support
• Create, format, and maintain legal documents, including TOCs/TOAs
• Assist with trial preparation, exhibit organization, and deadline management
• Manage attorney calendars, schedules, depositions, hearings, and court appearances
• Draft routine correspondence and documents for attorney review
• E-file documents in State and Federal courts; perform conflicts checks
• Open new matters, maintain organized client files, and prepare reports
• Answer phones, manage daily mail, and greet clients professionally
• Make travel arrangements and handle attorney time entry
• Support overall office needs and provide coverage to other staff as needed

Qualifications and Requirements

• 5+ years of legal administrative experience
• Minimum 3 years as a Litigation Secretary or Litigation Paralegal
• High school diploma required; college or vocational coursework preferred
• Strong knowledge of CA State & Federal court rules and e-filing procedures
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Experience with document management, comparison, and formatting software
• Familiarity with Secretary of State, County Recorder, and court filing procedures
• Strong math, report-keeping, grammar, spelling, and communication skills
• Ability to maintain professionalism, confidentiality, and accuracy under deadlines

Employment Details

• Full-time, non-exempt
• Fully onsite
• Competitive hourly pay: $30–$38/hr (DOE)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.