Graduate Medical Education Program Administrator

## Graduate Medical Education Program Administrator* Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.* Manages the full lifecycle of accredited and non-accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.* Coordinates all aspects of the accreditation process, including preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.* Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.* Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.* Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.* Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.* Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.* Supports the annual recruitment and Match process, including coordination of applicant communications, interviews, and selection logistics.* Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.* Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.* Coordinates special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.* Identifies opportunities for process improvement to enhance program efficiency and trainee experience.* Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).* Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.* Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.* Performs other related duties as assigned to support the department’s educational mission and institutional goals.* Performs other related work as needed.* Prior administrative or operational experience working in graduate medical education.* Experience with GME digital programs such as ERAS, VSAS, or MedHub.* Experience with University of Chicago BuySite, GEMS, and ePayment desirable.* Experience with technology platforms such as UChicago Box, Microsoft Teams, Canva, Asana, etc.* Graduate Medical Education Knowledge: Strong understanding of GME structures, accreditation standards, and regulatory requirements.* Compliance & Ethical Judgment: Ability to interpret and apply policies, ensure regulatory compliance, and handle confidential information responsibly.* Analytical & Organizational Skills: Strong ability to manage complex information, prioritize tasks, and coordinate multiple programs simultaneously.* Financial Literacy: Competence in tracking budgets, expenditures, and reimbursements.* Effective Communication: Clear and professional verbal and written communication skills for interacting with trainees, faculty, and leadership.* Problem-Solving & Decision-Making: Ability to anticipate challenges, evaluate options, and make sound decisions independently.* Technology Proficiency: Comfortable using GME management systems, data tracking, and reporting tools.* Collaboration & Interpersonal Skills: Works effectively with diverse teams, builds relationships, and fosters a professional learning environment.* Full-time office environment with regular business hours; occasional evening or weekend work may be required during program events or accreditation cycles.* Primarily administrative role with frequent interactions with trainees, faculty, and institutional leadership.* Work involves handling confidential and sensitive information related to trainees and programs.* Occasional travel may be required for accreditation site visits, conferences, or meetings.* Moderate physical activity may be required, including moving program materials or equipment, and prolonged periods of computer work.When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.To learn more about the university click here #J-18808-Ljbffr