University of Chicago
Graduate Medical Education Program Administrator
University of Chicago, Chicago, Illinois, United States, 60290
Graduate Medical Education Program Administrator
Base pay range:
$60,000.00/yr - $90,000.00/yr
Department BSD RAD – Educational Programs
About the Department The Department of Radiology includes more than 100 full‑time faculty members, clinical associates, advanced practice providers, and postdoctoral researchers. A tradition of excellence in patient care, basic, clinical, and translational sciences, combined with the strengths of one of the world’s top academic institutions provides the foundation for a robust career in the University of Chicago Medical System. We have two ACGME radiology residency programs; Diagnostic Radiology with 29 trainees and Interventional Radiology – Integrated with 10 trainees. Our fellowship programs include two ACGME programs, Abdominal Imaging (two trainees) and Neuroradiology (4 trainees). We also offer unaccredited fellowships, Breast Imaging, Musculoskeletal Imaging and Cardiopulmonary Imaging. We also offer medical student electives and clerkships throughout the academic year for both University of Chicago students and visiting medical students. Our department also offers observerships to visiting residents from training programs in the United States and abroad.
Job Summary The job provides professional support and solves straightforward problems regarding the operations of accredited and non‑accredited residency and fellowship training programs. Responsibilities include accreditation, duty schedules, evaluation, recruitment, Match process, and orientation, along with ensuring compliance with regulatory bodies and institutional policies.
Responsibilities
Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.
Manages the full lifecycle of accredited and non‑accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.
Coordinates all aspects of the accreditation process, preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.
Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.
Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.
Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.
Supports the annual recruitment and Match process, coordinating applicant communications, interviews, and selection logistics.
Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.
Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.
Coordinates special events, meetings, and program‑related activities such as orientations, retreats, and graduation ceremonies.
Identifies opportunities for process improvement to enhance program efficiency and trainee experience.
Participates in day‑to‑day operations of accredited and non‑accredited residency and fellowship training programs, ensuring compliance with ACGME and Residency Review Committees.
Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation, recruitment, Match process, orientation, and employee relations.
Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, contracts, and trainee re‑credentialing.
Performs other related duties as assigned to support the department’s educational mission and institutional goals.
Required Qualifications
College or university degree in a related field.
2–5 years of related work experience.
Preferred Qualifications
Bachelor’s degree in a related field.
Prior administrative or operational experience in graduate medical education.
Experience with GME digital programs such as ERAS, VSAS, or MedHub.
Experience with University of Chicago BuySite, GEMS, and ePayment.
Experience with technology platforms such as UChicago Box, Microsoft Teams, Canva, Asana.
Preferred Competencies
Strong understanding of GME structures, accreditation standards, and regulatory requirements.
Ability to interpret and apply policies, ensuring regulatory compliance and handling confidential information responsibly.
Strong analytical and organizational skills, managing complex information and prioritizing tasks across multiple programs.
Financial literacy, tracking budgets, expenditures, and reimbursements.
Effective communication skills for interacting with trainees, faculty, and leadership.
Problem‑solving and decision‑making ability, evaluating options and acting independently.
Comfortable with GME management systems, data tracking, and reporting tools.
Collaborative and interpersonal skills, building relationships and fostering a professional learning environment.
Working Conditions
Full‑time office environment with regular business hours; occasional evening or weekend work may be required during program events or accreditation cycles.
Primarily administrative role with frequent interactions with trainees, faculty, and institutional leadership.
Involves handling confidential and sensitive information related to trainees and programs.
Occasional travel for accreditation site visits, conferences, or meetings.
Moderate physical activity may be required, including moving program materials or equipment, and prolonged periods of computer work.
Application Documents
Resume (required)
Cover Letter (required)
Posting Statement The University of Chicago is an equal‑opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
Additional Information Seniority level:
Entry level Employment type:
Other Job function:
Education and Training Industries:
Higher Education
#J-18808-Ljbffr
$60,000.00/yr - $90,000.00/yr
Department BSD RAD – Educational Programs
About the Department The Department of Radiology includes more than 100 full‑time faculty members, clinical associates, advanced practice providers, and postdoctoral researchers. A tradition of excellence in patient care, basic, clinical, and translational sciences, combined with the strengths of one of the world’s top academic institutions provides the foundation for a robust career in the University of Chicago Medical System. We have two ACGME radiology residency programs; Diagnostic Radiology with 29 trainees and Interventional Radiology – Integrated with 10 trainees. Our fellowship programs include two ACGME programs, Abdominal Imaging (two trainees) and Neuroradiology (4 trainees). We also offer unaccredited fellowships, Breast Imaging, Musculoskeletal Imaging and Cardiopulmonary Imaging. We also offer medical student electives and clerkships throughout the academic year for both University of Chicago students and visiting medical students. Our department also offers observerships to visiting residents from training programs in the United States and abroad.
Job Summary The job provides professional support and solves straightforward problems regarding the operations of accredited and non‑accredited residency and fellowship training programs. Responsibilities include accreditation, duty schedules, evaluation, recruitment, Match process, and orientation, along with ensuring compliance with regulatory bodies and institutional policies.
Responsibilities
Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.
Manages the full lifecycle of accredited and non‑accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.
Coordinates all aspects of the accreditation process, preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.
Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.
Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.
Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.
Supports the annual recruitment and Match process, coordinating applicant communications, interviews, and selection logistics.
Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.
Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.
Coordinates special events, meetings, and program‑related activities such as orientations, retreats, and graduation ceremonies.
Identifies opportunities for process improvement to enhance program efficiency and trainee experience.
Participates in day‑to‑day operations of accredited and non‑accredited residency and fellowship training programs, ensuring compliance with ACGME and Residency Review Committees.
Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation, recruitment, Match process, orientation, and employee relations.
Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, contracts, and trainee re‑credentialing.
Performs other related duties as assigned to support the department’s educational mission and institutional goals.
Required Qualifications
College or university degree in a related field.
2–5 years of related work experience.
Preferred Qualifications
Bachelor’s degree in a related field.
Prior administrative or operational experience in graduate medical education.
Experience with GME digital programs such as ERAS, VSAS, or MedHub.
Experience with University of Chicago BuySite, GEMS, and ePayment.
Experience with technology platforms such as UChicago Box, Microsoft Teams, Canva, Asana.
Preferred Competencies
Strong understanding of GME structures, accreditation standards, and regulatory requirements.
Ability to interpret and apply policies, ensuring regulatory compliance and handling confidential information responsibly.
Strong analytical and organizational skills, managing complex information and prioritizing tasks across multiple programs.
Financial literacy, tracking budgets, expenditures, and reimbursements.
Effective communication skills for interacting with trainees, faculty, and leadership.
Problem‑solving and decision‑making ability, evaluating options and acting independently.
Comfortable with GME management systems, data tracking, and reporting tools.
Collaborative and interpersonal skills, building relationships and fostering a professional learning environment.
Working Conditions
Full‑time office environment with regular business hours; occasional evening or weekend work may be required during program events or accreditation cycles.
Primarily administrative role with frequent interactions with trainees, faculty, and institutional leadership.
Involves handling confidential and sensitive information related to trainees and programs.
Occasional travel for accreditation site visits, conferences, or meetings.
Moderate physical activity may be required, including moving program materials or equipment, and prolonged periods of computer work.
Application Documents
Resume (required)
Cover Letter (required)
Posting Statement The University of Chicago is an equal‑opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
Additional Information Seniority level:
Entry level Employment type:
Other Job function:
Education and Training Industries:
Higher Education
#J-18808-Ljbffr