Dignity Health
Residency Program Administrator
Job Summary
The Graduate Medical Education (GME) Residency Program Administrator (PA) serves as the manager of the specialty residency program. Responsibilities include creating, monitoring, and disseminating trainee schedules, managing rotation schedules throughout the year (entering into the residency management system, ensuring budget compliance, verifying required training goals are met), monitoring completion and compliance of all ACGME residency program requirements and institutional policies, managing residents' employee profiles through the HR Infor system, and maintaining/approving electronic timecards through TEAM systems.
Position Responsibilities
Executes institutional and/or program activities with a high degree of independence (e.g. educational events, training, recruitment, orientation, graduation, site visits).
Partners with program directors concerning program management challenges and activities.
Identifies and evaluates methods for improvement and makes recommendations to program leadership.
Partners with program leadership in development of program-level policies and provides copies of program-specific policies to the GME Office.
Educates and manages distribution of institutional and program policies.
Provides measurable impact on operational effectiveness and attainment of training program objectives.
If applicable, oversees the work of support staff.
Provides mentorship to other program administrators.
Functions as a liaison between residents/fellows, program directors, faculty, GME office, Institutional Program Manager GME, human resources labor relations, participating sites, and other internal departments and outside agencies.
Manages tracking data: rotations, case/procedure logs, work hour compliance, conference attendance, evaluations, scholarly activity, QI/Patient Safety projects, licensure, vacation, sick time.
Critically evaluates program policies to ensure alignment with institutional and accreditation requirements.
Generates faculty and resident lists for institutional Clinical Learning Environment Review (CLER) visits.
Responds to any additional institutional GME requests.
Monitors completion and compliance of work hour logs.
Tracks moonlighting activities of trainees and ensures compliance with moonlighting policies.
Maintains documentation for board eligibility and ensures state licensure requirements are met by the program.
Drafts Verification of Training forms and recommendation letters.
Ensures appropriate documentation is prepared when a trainee enters an improvement status (e.g., probation).
Maintains appropriate documentation for credentialing and protects the program prior to releasing any information on past trainees.
Job Requirements
Minimum of 3 years experience in program management or a business‑related field.
Demonstrated expertise in operating independently to achieve and maintain high levels of project completion.
Capability to maintain professional relationships with all levels of institutional personnel.
Professional expertise within multiple environments, placing priority on time management, organizational skills, and constant high levels of tact, integrity, and confidentiality.
Preferred
Accreditation experience, including working with regulatory agencies.
Location : Dominican Hospital, Santa Cruz, CA
Pay Range : $35.33 – $52.55 /hour
Seniority level : Mid‑Senior level
Employment type : Full‑time
Job function : Health Care Provider / Hospitals and Health Care
#J-18808-Ljbffr
Position Responsibilities
Executes institutional and/or program activities with a high degree of independence (e.g. educational events, training, recruitment, orientation, graduation, site visits).
Partners with program directors concerning program management challenges and activities.
Identifies and evaluates methods for improvement and makes recommendations to program leadership.
Partners with program leadership in development of program-level policies and provides copies of program-specific policies to the GME Office.
Educates and manages distribution of institutional and program policies.
Provides measurable impact on operational effectiveness and attainment of training program objectives.
If applicable, oversees the work of support staff.
Provides mentorship to other program administrators.
Functions as a liaison between residents/fellows, program directors, faculty, GME office, Institutional Program Manager GME, human resources labor relations, participating sites, and other internal departments and outside agencies.
Manages tracking data: rotations, case/procedure logs, work hour compliance, conference attendance, evaluations, scholarly activity, QI/Patient Safety projects, licensure, vacation, sick time.
Critically evaluates program policies to ensure alignment with institutional and accreditation requirements.
Generates faculty and resident lists for institutional Clinical Learning Environment Review (CLER) visits.
Responds to any additional institutional GME requests.
Monitors completion and compliance of work hour logs.
Tracks moonlighting activities of trainees and ensures compliance with moonlighting policies.
Maintains documentation for board eligibility and ensures state licensure requirements are met by the program.
Drafts Verification of Training forms and recommendation letters.
Ensures appropriate documentation is prepared when a trainee enters an improvement status (e.g., probation).
Maintains appropriate documentation for credentialing and protects the program prior to releasing any information on past trainees.
Job Requirements
Minimum of 3 years experience in program management or a business‑related field.
Demonstrated expertise in operating independently to achieve and maintain high levels of project completion.
Capability to maintain professional relationships with all levels of institutional personnel.
Professional expertise within multiple environments, placing priority on time management, organizational skills, and constant high levels of tact, integrity, and confidentiality.
Preferred
Accreditation experience, including working with regulatory agencies.
Location : Dominican Hospital, Santa Cruz, CA
Pay Range : $35.33 – $52.55 /hour
Seniority level : Mid‑Senior level
Employment type : Full‑time
Job function : Health Care Provider / Hospitals and Health Care
#J-18808-Ljbffr