Quest Group Executive Search and Staffing Solutions
Legal Administrative Assistant
Quest Group Executive Search and Staffing Solutions, Miami, Florida, us, 33222
Managing Director - Professional Staffing Services at Quest Group Executive Search and Staffing Solutions
We’re looking for a highly organized and detail‑oriented individual to join our client’s Miami office legal team as a Legal Administrative Assistant. The ideal candidate will provide crucial administrative support to our legal department, ensuring smooth daily operations and efficient workflow.
Base Pay Range USD 60,000.00/yr - 90,000.00/yr
Key Responsibilities
Document Management:
Organize and maintain legal documents and case files; prepare and process legal correspondence, reports, and forms.
Calendar and Case Management:
Manage attorney calendars, schedule appointments, hearings, and meetings; coordinate case deadlines and maintain case management systems.
Administrative Support:
Answer phone calls, take messages, and handle general inquiries; draft and proofread legal documents, letters, and memos; assist in billing and invoicing processes.
Research and Analysis:
Conduct legal research and compile data for attorneys; summarize legal documents and prepare summaries for review.
Client Interaction:
Communicate professionally with clients and external parties; assist in preparing and distributing client communications.
Compliance and Filing:
File legal documents with courts and regulatory agencies; ensure compliance with legal procedures and regulations.
Requirements
Proven experience as a Legal Assistant, Legal Secretary, or similar role.
Familiarity with legal terminology and procedures.
Proficiency in MS Office (Word, Excel, Outlook) and legal software (e.g., Clio, MyCase).
Excellent organizational and time‑management skills.
Strong written and verbal communication abilities.
Ability to handle confidential information with integrity.
Preferred Qualifications
Associate’s degree or certification in Legal Administration or related field (experience in lieu of degree is acceptable).
Experience in a law firm or legal department setting.
Ability to prioritize tasks and work under pressure.
Attention to detail and accuracy in document preparation and management.
Seniority Level Associate
Employment Type Full‑time
Job Function Administrative, General Business and Legal
Location Miami, FL
Direct message the job poster from Quest Group Executive Search and Staffing Solutions.
#J-18808-Ljbffr
Base Pay Range USD 60,000.00/yr - 90,000.00/yr
Key Responsibilities
Document Management:
Organize and maintain legal documents and case files; prepare and process legal correspondence, reports, and forms.
Calendar and Case Management:
Manage attorney calendars, schedule appointments, hearings, and meetings; coordinate case deadlines and maintain case management systems.
Administrative Support:
Answer phone calls, take messages, and handle general inquiries; draft and proofread legal documents, letters, and memos; assist in billing and invoicing processes.
Research and Analysis:
Conduct legal research and compile data for attorneys; summarize legal documents and prepare summaries for review.
Client Interaction:
Communicate professionally with clients and external parties; assist in preparing and distributing client communications.
Compliance and Filing:
File legal documents with courts and regulatory agencies; ensure compliance with legal procedures and regulations.
Requirements
Proven experience as a Legal Assistant, Legal Secretary, or similar role.
Familiarity with legal terminology and procedures.
Proficiency in MS Office (Word, Excel, Outlook) and legal software (e.g., Clio, MyCase).
Excellent organizational and time‑management skills.
Strong written and verbal communication abilities.
Ability to handle confidential information with integrity.
Preferred Qualifications
Associate’s degree or certification in Legal Administration or related field (experience in lieu of degree is acceptable).
Experience in a law firm or legal department setting.
Ability to prioritize tasks and work under pressure.
Attention to detail and accuracy in document preparation and management.
Seniority Level Associate
Employment Type Full‑time
Job Function Administrative, General Business and Legal
Location Miami, FL
Direct message the job poster from Quest Group Executive Search and Staffing Solutions.
#J-18808-Ljbffr