Washington State ESD
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation! The Opportunity
WSDOT is excited to welcome two Fiscal Analyst 1 professionals to the Vendor Payments Team in Olympia, WA. As part of the Payments & Receipts (P&R) unit within the Accounting and Financial Services (AFS) division, these roles support the agency’s financial integrity by performing essential entry-level accounting tasks that ensure vendors are paid accurately, timely, and in compliance with GAAP, state and federal regulations, and established WSDOT guidelines. In this position, you’ll play a key role in maintaining smooth payment operations, reviewing, handling, and processing financial documents with precision and care. Because several critical documents must be managed physically, these roles require regular in-office presence to scan, route, and process paperwork that keeps the workflow moving efficiently throughout the unit. What to Expect
Among the varied range of responsibilities held within this role, the Fiscal Analyst 1 will: Perform entry-level financial review and analysis of accounting data for the Headquarters, Olympic and North Central Regions. Review payment vouchers submitted by WSDOT organizations (via ECM or physical/electronic copies) for accuracy, completeness, and adherence to agency and statewide accounting policies. Physical payment vouchers are required to be processed in person, in the Olympia HQ office multiple times per week. Approve compliant payment vouchers in the TRAINS system; communicating clearly and professionally with originating offices to resolve errors, discrepancies, or rejected documents, providing detailed explanations on what is needed to bring submissions into compliance. Review and validate purchase card transactions in the PCMS system for compliance with WSDOT and state requirements; authorizes and exports transactions within established deadlines. Provide courteous, timely, and accurate customer service to internal and external stakeholders regarding payment processes, travel rules, reimbursements, and requirements. Respond to inquiries, voicemails and emails within 24 business hours whenever possible. Assist customers in understanding TRAINS and PCMS error messages, routing issues, and policy‑related rejections, offering clear instruction to resolve issues. Monitor the Vendor Payments inbox (when teleworking) to receive and organize payment voucher submissions; ensure all supporting documentation and approvals are consolidated into a single PDF for HQ review. Qualifications
To be considered for this opportunity, the following are
required : Knowledge of GAAP
- Federal and State regulations. Financial Analysis & Reconciliation
- Ability to analyze financial data, identify discrepancies, and ensure accurate reporting. Research applicable state laws, rules, policies and procedures related to area of responsibility. Attention to Detail & Compliance
- Ensures fiscal accuracy, follows policies, and maintains financial integrity. Problem‑Solving & Critical Thinking
- Identifies financial issues and implements corrective solutions. Teamwork & Collaboration
- Work cooperatively and respectfully with colleagues to meet shared goals, contributing to a positive and productive team environment. Experience contributing to a work environment that fosters a culture of respect and equal opportunity. Work effectively as part of a high‑functioning team. Customer Service & Communication
- Clearly and professionally communicate, both verbally and in writing, with diverse internal and external customers; actively listen to understand needs and respond appropriately. Ability to provide financial guidance and work effectively with internal teams. Time Management & Prioritization
- Organize and manage workload effectively to meet established deadlines; adapt to shifting priorities while maintaining productivity. Technical Proficiency
- Use Microsoft Office applications (Excel, Outlook, Teams) at a basic level to create, edit, and share documents, spreadsheets, and communications. Data Entry & Information Systems
- Accurately enter, retrieve, and update information using a mainframe or comparable database system. Growth Mindset
- Actively demonstrates a commitment to learning and growth. Service‑Oriented
- Takes action to meet the needs of others. Important Notes
This recruitment may also be used to fill additional positions per business needs. This position offers flexible/hybrid remote work options. However, regular in‑office work is required to process hard‑copy payment vouchers and other physical documentation. To review the full Position Description, please follow the directions in the “Contact Us” section of this posting. In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union‑represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non‑represented positions can be found in Chapter 357-28 of the Washington Administrative Code. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. WSDOT does not use the E‑Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov. Why WSDOT
Work‑Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity. Paid Leave – In addition to 12 paid holidays, full‑time employees may earn up to 25 paid vacation days per year! Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness. PlanFor Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information. Check out this video to learn more: Why WSDOT? How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible. In order to be considered for this opportunity, please include the following with your online application: An attached Resume outlining (in reverse chronological order) your experience to date. An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role. Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job‑related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment. Please click the APPLY button to proceed.
Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity. WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter. Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at amanda.strebeck@wsdot.wa.gov. Please be sure to reference Fiscal Analyst 1 #00188 in the subject line.
#J-18808-Ljbffr
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation! The Opportunity
WSDOT is excited to welcome two Fiscal Analyst 1 professionals to the Vendor Payments Team in Olympia, WA. As part of the Payments & Receipts (P&R) unit within the Accounting and Financial Services (AFS) division, these roles support the agency’s financial integrity by performing essential entry-level accounting tasks that ensure vendors are paid accurately, timely, and in compliance with GAAP, state and federal regulations, and established WSDOT guidelines. In this position, you’ll play a key role in maintaining smooth payment operations, reviewing, handling, and processing financial documents with precision and care. Because several critical documents must be managed physically, these roles require regular in-office presence to scan, route, and process paperwork that keeps the workflow moving efficiently throughout the unit. What to Expect
Among the varied range of responsibilities held within this role, the Fiscal Analyst 1 will: Perform entry-level financial review and analysis of accounting data for the Headquarters, Olympic and North Central Regions. Review payment vouchers submitted by WSDOT organizations (via ECM or physical/electronic copies) for accuracy, completeness, and adherence to agency and statewide accounting policies. Physical payment vouchers are required to be processed in person, in the Olympia HQ office multiple times per week. Approve compliant payment vouchers in the TRAINS system; communicating clearly and professionally with originating offices to resolve errors, discrepancies, or rejected documents, providing detailed explanations on what is needed to bring submissions into compliance. Review and validate purchase card transactions in the PCMS system for compliance with WSDOT and state requirements; authorizes and exports transactions within established deadlines. Provide courteous, timely, and accurate customer service to internal and external stakeholders regarding payment processes, travel rules, reimbursements, and requirements. Respond to inquiries, voicemails and emails within 24 business hours whenever possible. Assist customers in understanding TRAINS and PCMS error messages, routing issues, and policy‑related rejections, offering clear instruction to resolve issues. Monitor the Vendor Payments inbox (when teleworking) to receive and organize payment voucher submissions; ensure all supporting documentation and approvals are consolidated into a single PDF for HQ review. Qualifications
To be considered for this opportunity, the following are
required : Knowledge of GAAP
- Federal and State regulations. Financial Analysis & Reconciliation
- Ability to analyze financial data, identify discrepancies, and ensure accurate reporting. Research applicable state laws, rules, policies and procedures related to area of responsibility. Attention to Detail & Compliance
- Ensures fiscal accuracy, follows policies, and maintains financial integrity. Problem‑Solving & Critical Thinking
- Identifies financial issues and implements corrective solutions. Teamwork & Collaboration
- Work cooperatively and respectfully with colleagues to meet shared goals, contributing to a positive and productive team environment. Experience contributing to a work environment that fosters a culture of respect and equal opportunity. Work effectively as part of a high‑functioning team. Customer Service & Communication
- Clearly and professionally communicate, both verbally and in writing, with diverse internal and external customers; actively listen to understand needs and respond appropriately. Ability to provide financial guidance and work effectively with internal teams. Time Management & Prioritization
- Organize and manage workload effectively to meet established deadlines; adapt to shifting priorities while maintaining productivity. Technical Proficiency
- Use Microsoft Office applications (Excel, Outlook, Teams) at a basic level to create, edit, and share documents, spreadsheets, and communications. Data Entry & Information Systems
- Accurately enter, retrieve, and update information using a mainframe or comparable database system. Growth Mindset
- Actively demonstrates a commitment to learning and growth. Service‑Oriented
- Takes action to meet the needs of others. Important Notes
This recruitment may also be used to fill additional positions per business needs. This position offers flexible/hybrid remote work options. However, regular in‑office work is required to process hard‑copy payment vouchers and other physical documentation. To review the full Position Description, please follow the directions in the “Contact Us” section of this posting. In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union‑represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non‑represented positions can be found in Chapter 357-28 of the Washington Administrative Code. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. WSDOT does not use the E‑Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov. Why WSDOT
Work‑Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity. Paid Leave – In addition to 12 paid holidays, full‑time employees may earn up to 25 paid vacation days per year! Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness. PlanFor Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information. Check out this video to learn more: Why WSDOT? How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible. In order to be considered for this opportunity, please include the following with your online application: An attached Resume outlining (in reverse chronological order) your experience to date. An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role. Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job‑related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment. Please click the APPLY button to proceed.
Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity. WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter. Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at amanda.strebeck@wsdot.wa.gov. Please be sure to reference Fiscal Analyst 1 #00188 in the subject line.
#J-18808-Ljbffr