Program Coordinator

You may choose to display a cookie banner on the external site. You must specify the message in the cookie banner and may add a link to a relevant policy. If you are unfamiliar with these requirements, please seek the advice of legal counsel. )* High school diploma or GED is required, bachelor's degree preferred.* Administrative or program support experience of 1-2 years is preferred.* Excellent organizational and communication skills (articulate with good writing and phone skills); must be able to interact effectively with all levels of institutional, hospital and medical school staff.* Must possess a professional demeanor and a strong commitment to confidentiality.* Strong initiative, self-motivated, and able to work with minimal supervision.* Ability to establish priorities, balance demands of multiple projects and meet deadlines.* Proficiency with computers and programs; Workday, Insight, Access, MS Office, Website design (Dreamweaver, etc.), Acrobat 6.0 Professional.* Serve as main point of contact and administrative support for the VC of Faculty Development and Enrichment and the Director of the Promotions Committee maintaining a high level of confidentiality.* Manage the Annual Career Conference process including preparing faculty dashboards and reports.* Ensure knowledge and manage HMS appointment and promotion processes inc. collecting materials for promotion reviews and managing updates for departmental promotion portal/database.* Manage bi-annual HMS reappointments and supporting documentation* Work closely with the department’s credentialing coordinator to coordinate promotional packets and material for HMS review.* Create streamlined processes for communication and tracking of promotions* Manage and troubleshoot the Faculty HMS appointment portal used to track the status and progress on all promotions.* Design and troubleshoot bi-annual clinical and research fellow survey system which collects demographic information and feedback to assess needs, shape the vision, and implement initiatives for program enrichment.* Analyze data to identify effectiveness of faculty development programs, report on trends, and implement improvement procedures.* Update existing and create new survey tools and databases for faculty development projects.* Design and maintain Neurology Faculty Development monthly newsletter and webpage.* Research best practices and data related to faculty development and manage programs and initiatives that will enhance and facilitate career development.* Manage all Faculty Development and Enrichment and Promotions Committee Meetings.* Develop brochures, invitations, or advertisements for events/lectures.* Create and maintain external program advertising/media through websites, brochures, postcards, publications, and other such media.* Act as the MGB Neurology Faculty development point of contact for day-to-day administrative matters.* Facilitate the development and advancement of the faculty development structure, meetings, initiatives, and processes.* Organize and coordinate events and meetings.* Maintain and update websites.* Schedule and coordinate meetings, events, and/or other similar activities.* Assists with function arrangements such as ordering refreshments, providing audiovisual equipment, scheduling conference rooms, etc.* Manage Vice Chair (VC) for Faculty Development and Enrichment bibliography for compliance.* Perform other duties as assigned.Combat disease. Hold a hand. Help people. Impact the world.Mass General Brigham is a passionate, welcoming community where minds meet caring hearts.Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world.Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community.We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system.We recognize that increasing value and continuously improving quality are essential to maintaining excellence. #J-18808-Ljbffr