Robert Half
Description Our team is actively seeking a detail-oriented Administrative Assistant to support a busy tax firm in Mira Mesa, CA. This permanent, onsite position offers the opportunity to contribute to a high-performing team specializing in individual, business, and corporate tax services. Responsibilities:
- Manage front desk office operations, greet clients, and handle inbound calls
- Schedule client appointments and maintain calendars for tax professionals
- Organize and prepare tax documentation; scan, file, and ensure confidentiality of sensitive materials
- Support client onboarding and document collection processes
- Assist with billing, invoicing, and other administrative tasks as needed
- Maintain office supplies and coordinate vendor relationships
- Help ensure compliance with company and IRS record-keeping requirements
- Prior administrative experience-tax, accounting, or financial services background preferred
- Excellent verbal and written communication skills
- Proficient with Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills and attention to detail
- Ability to handle confidential information professionally and accurately
- Comfortable working independently and on a collaborative team