Administrative Assistant Job at Robert Half in Sacramento

Description Position Overview We are seeking a detail-oriented and professional Administrative Assistant to support a law firm. The ideal candidate will provide essential administrative support to attorneys and staff, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires strong organizational skills, discretion with confidential information, and a commitment to excellent client service. Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for attorneys and legal teams.
• Prepare and organize legal documents, correspondence, and reports, including filing, scanning, and maintaining electronic and physical records.
• Handle incoming calls, emails, and inquiries from clients, courts, and other parties, providing accurate information and routing as needed.
• Assist with client intake processes, including gathering initial information and preparing forms.
• Perform notary services for legal documents as required, ensuring compliance with all relevant regulations.
• Support billing and invoicing tasks, including tracking time entries and preparing expense reports.
• Order office supplies, manage inventory, and coordinate with vendors for office maintenance.
• Assist in event planning for firm meetings, client events, or continuing legal education sessions.
• Other administrative duties as assigned to support the firm's operational needs.

Requirements Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in business administration, legal studies, or a related field preferred.
• At least 2-3 years of recent experience working in a law firm or legal setting, with familiarity in legal terminology, procedures, and document management.
• Must be a commissioned Notary Public or willing and able to obtain certification within 3 months of hire.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software such as Clio, Time Matters, or similar tools.
• Excellent written and verbal communication skills, with a professional demeanor.
• Strong organizational and multitasking abilities, with attention to detail and the capacity to prioritize tasks effectively.
• Ability to handle sensitive information with the utmost confidentiality and integrity.
• Reliable transportation and flexibility for occasional after-hours or weekend work as needed.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .