Robert Half is hiring: Administrative Assistant in Santa Barbara
Robert Half, Santa Barbara, CA, US
Description What you'll do: ● Office Upkeep: Ensure the office is a welcoming and organized space by taking care of light cleaning, plants, and conference room preparation. Welcome new hires by having their workspaces ready to go. ● Food and Beverage: Keep the office well stocked of snacks and beverages, managing orders, inventory, and budget while keeping in mind events and office occupancy. ● Front desk: Greet visitors, answer calls, and provide front desk reception services.Provide top-notch customer service to all visitors and guests at the reception area as the first point of contact. ● Vendor relations: Maintain vendor relationships (cleaning services, landlords, deliveries, office supply vendors). ● Technology Management: Assist others with office technology, from conference systems to computers and more. ● Administrative Support: Assist with various administrative tasks, including conference room calendar management, document filing, and scanning. ● Office Inventory: Purchase and maintain inventory of office supplies, snacks, and equipment. ● Errands: Errands including shipping, purchasing, and lunch pickups within walking distance. ● Office events: Set up and clean up of conference rooms and the office for events and meetings. ● Celebrations: Assist in employee recognition efforts (birthdays, milestones, and appreciation gifts). Qualifications
- Available weekdays 8:30am-1pm or 9am-1:30pm
- BA/BS degree preferred (not required)
- 1+ year of administrative experience in a similar role
- Proficiency in Gmail and Google Calendar (strongly preferred)
- Flexible, willing to adapt where needed
- Tech-savvy
- Ability to maintain confidentiality, you'll be interacting with the executive team, and
- Strong communication skills, both verbal and written
- Self-starter, ability to thrive in fast-paced startup atmosphere
- Time management skills
- Strong attention to detail
- Ability to lift up to 25 lbs.
- 21 years or older, will be responsible for purchasing alcohol
- Have reliable means of transportation