Robert Half
Description We are looking for a detail-oriented Executive Assistant to support up to 7 high-level executives alongside another Executive Assistant in San Diego, California. This is a Contract position (roughly 2 months) where you will play a pivotal role in managing schedules, coordinating travel, and ensuring smooth day-to-day operations. The ideal candidate is highly organized, proactive, and skilled at handling multiple priorities in a fast-paced environment. Responsibilities:
- Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.
- Book and organize travel itineraries to meet business needs and preferences.
- Prepare for executive meetings by gathering relevant materials and ensuring logistics are in place.
- Act as the primary point of contact for scheduling and communication between executives and stakeholders.
- Handle administrative tasks such as expense reporting and document organization.
- Prioritize and manage competing demands with efficiency and professionalism.
- Ensure all plans and arrangements align with organizational objectives and deadlines.
- Streamline processes to enhance productivity and reduce scheduling conflicts.
- Foster clear and timely communication across teams and departments.
- Proficiency in calendar management and scheduling software.
- Strong organizational skills with the ability to multitask effectively.
- Experience coordinating travel arrangements, including booking flights and accommodations.
- Exceptional written and verbal communication abilities.
- Ability to work independently and handle confidential information with discretion.
- Familiarity with preparing materials and logistics for executive meetings.
- A proactive mindset and the ability to anticipate needs before they arise. TalentMatch®