Robert Half
Description We are looking for an organized and detail-oriented Office Manager with a background in the construction industry to join our client's team in Queens, New York. The ideal candidate will have experience in managing accounting and administrative tasks within a construction company environment and be proficient in QuickBooks and other accounting software. This role requires excellent organizational skills, the ability to prioritize effectively, and a commitment to maintaining accuracy in all tasks. Responsibilities:
- Manage daily bookkeeping activities, including accounts payable, accounts receivable, and bank reconciliations.
- Utilize QuickBooks and other accounting tools to maintain accurate financial records and generate reports.
- Handle AIA billing and documentation processes efficiently and in compliance with industry standards.
- Oversee office administrative tasks, ensuring smooth operations and timely completion of duties.
- Prepare and process invoices, purchase orders, and other financial documents.
- Monitor and manage deadlines for financial reporting and billing cycles.
- Collaborate with team members to address discrepancies and resolve issues promptly.
- Maintain confidentiality and integrity when handling sensitive financial information.
- Provide support with payroll processing and related administrative tasks.
- Ensure compliance with all company policies and procedures related to financial management.
- Proficiency in QuickBooks and other accounting software is required.
- Strong knowledge of accounts payable, accounts receivable, and bank reconciliations.
- Familiarity with AIA billing processes and documentation standards.
- Advanced skills in Microsoft Office applications, including Excel and Word.
- Excellent attention to detail and accuracy in all tasks.
- Strong organizational and time-management abilities.
- Effective communication skills and the ability to collaborate with others.