Eainstitute
Full-Time | Remote | Based in Mexico | San Diego Business Hours (Pacific Standard Time)
Monthly Salary: MXN 17,000
Overview
A mission-driven nonprofit arts organization is seeking a reliable finance operator to keep the books clean and current. This role sits between bookkeeping and staff accounting. You will run payables, maintain reconciliations, support month-end close, and ensure spending and revenue are tagged correctly for programs and restricted funding. You will deliver clear, decision-ready reporting with minimal direction. Core systems include QuickBooks Online and Bill.com. You may also interface with Shopify and a Salesforce-based donation or membership platform. What You’ll Do
Payables, Cash & Controls
Operate in Bill.com with segregation of duties: prepare and queue bills, route for approval, and maintain a clean audit trail. Ensure approver and payer are distinct. Maintain cash hygiene: bank and credit card reconciliations, documentation standards, and consistent coding so the books are always close-ready. Maintain a simple cash-position view so leadership can see what’s available to spend. Monthly Close & Reporting
Support the monthly close: reconciliations, accrual entries, and close-ready financial statements (Statement of Activities and Balance Sheet). Prepare simple monthly reporting that helps leadership understand budget performance and key drivers. Reconcile earned and contributed revenue into QuickBooks Online, including memberships and donations plus classes and camps. Track advance payments for camps and classes using a simple deferral schedule so revenue is recognized when services are delivered, not when cash is collected. Reconcile revenue sources to the general ledger (e.g., Shopify and a Salesforce-based platform) as applicable. Grants, Restrictions & Program Tracking
Track restricted funding and ensure expenses are coded correctly by program and funding source. Maintain clean documentation “proof packs” for funders: invoices and receipts matched to bank transactions and tagged to the right program and grant. Support preparation for audit and 990 by keeping schedules and supporting documentation organized for external providers. Keep the chart of accounts, classes, and coding rules clean and consistent. Suggest workflow improvements such as close checklists, documentation standards, and simplifying revenue and payment tracking. What You’ll Bring
2–5+ years of bookkeeping or accounting experience with strong ownership of reconciliations and AP workflows. Tools: QuickBooks Online required. Experience with Bill.com strongly preferred. Comfort coding and reporting using classes, job codes, or cost centers. High attention to detail, strong documentation habits, and the ability to work independently with light direction. Strong Preferences (Screening Gates)
Nonprofit or grant-funded experience, especially restricted funds and program tracking. Experience with deferrals or unearned revenue for programs paid in advance. Comfort reconciling multi-system revenue (e.g., Shopify plus a Salesforce-based platform) into QuickBooks Online. Success Metrics (first 90–120 days)
Bills flow through Bill.com with clean approvals and a clear audit trail. Bank and credit card reconciliations are current, and month-end close is repeatable with no lingering cleanup. Restricted spending can be proven quickly with complete documentation tied to transactions and coding. Deferrals for camps and classes are tracked consistently month to month. Tools & Systems
QuickBooks Online May interface with Shopify and a Salesforce-based donation or membership platform Standard office and collaboration tools Schedule & Location
Remote, with at least 4 hours overlap with Pacific Time (San Diego) on weekdays. Seniority level
Mid-Senior level Employment type
Contract Job function
Accounting/Auditing and Finance Industries: Human Resources
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A mission-driven nonprofit arts organization is seeking a reliable finance operator to keep the books clean and current. This role sits between bookkeeping and staff accounting. You will run payables, maintain reconciliations, support month-end close, and ensure spending and revenue are tagged correctly for programs and restricted funding. You will deliver clear, decision-ready reporting with minimal direction. Core systems include QuickBooks Online and Bill.com. You may also interface with Shopify and a Salesforce-based donation or membership platform. What You’ll Do
Payables, Cash & Controls
Operate in Bill.com with segregation of duties: prepare and queue bills, route for approval, and maintain a clean audit trail. Ensure approver and payer are distinct. Maintain cash hygiene: bank and credit card reconciliations, documentation standards, and consistent coding so the books are always close-ready. Maintain a simple cash-position view so leadership can see what’s available to spend. Monthly Close & Reporting
Support the monthly close: reconciliations, accrual entries, and close-ready financial statements (Statement of Activities and Balance Sheet). Prepare simple monthly reporting that helps leadership understand budget performance and key drivers. Reconcile earned and contributed revenue into QuickBooks Online, including memberships and donations plus classes and camps. Track advance payments for camps and classes using a simple deferral schedule so revenue is recognized when services are delivered, not when cash is collected. Reconcile revenue sources to the general ledger (e.g., Shopify and a Salesforce-based platform) as applicable. Grants, Restrictions & Program Tracking
Track restricted funding and ensure expenses are coded correctly by program and funding source. Maintain clean documentation “proof packs” for funders: invoices and receipts matched to bank transactions and tagged to the right program and grant. Support preparation for audit and 990 by keeping schedules and supporting documentation organized for external providers. Keep the chart of accounts, classes, and coding rules clean and consistent. Suggest workflow improvements such as close checklists, documentation standards, and simplifying revenue and payment tracking. What You’ll Bring
2–5+ years of bookkeeping or accounting experience with strong ownership of reconciliations and AP workflows. Tools: QuickBooks Online required. Experience with Bill.com strongly preferred. Comfort coding and reporting using classes, job codes, or cost centers. High attention to detail, strong documentation habits, and the ability to work independently with light direction. Strong Preferences (Screening Gates)
Nonprofit or grant-funded experience, especially restricted funds and program tracking. Experience with deferrals or unearned revenue for programs paid in advance. Comfort reconciling multi-system revenue (e.g., Shopify plus a Salesforce-based platform) into QuickBooks Online. Success Metrics (first 90–120 days)
Bills flow through Bill.com with clean approvals and a clear audit trail. Bank and credit card reconciliations are current, and month-end close is repeatable with no lingering cleanup. Restricted spending can be proven quickly with complete documentation tied to transactions and coding. Deferrals for camps and classes are tracked consistently month to month. Tools & Systems
QuickBooks Online May interface with Shopify and a Salesforce-based donation or membership platform Standard office and collaboration tools Schedule & Location
Remote, with at least 4 hours overlap with Pacific Time (San Diego) on weekdays. Seniority level
Mid-Senior level Employment type
Contract Job function
Accounting/Auditing and Finance Industries: Human Resources
#J-18808-Ljbffr