California Staffing is hiring: Administrative Assistant in Irvine

Administrative Assistant

We are looking for an administrative assistant to join our team in Irvine, California. This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work each day, Monday through Friday. The ideal candidate will support daily office operations and assist with light bookkeeping tasks while ensuring smooth administrative workflows.

Responsibilities:

• Handle daily office tasks such as processing mail, managing shipments, and maintaining office supplies.
• Assist with light bookkeeping duties, including bank reconciliations and monitoring bank accounts.
• Organize and manage calendars to ensure efficient scheduling.
• Provide support in ordering supplies such as coffee and other essential items.
• Answer inbound calls and maintain effective communication with clients and team members.
• Perform receptionist duties, including greeting visitors and handling inquiries.
• Conduct accurate data entry to update and maintain records.
• Collaborate with team members to support administrative office functions.

Requirements:

• Proven experience in administrative assistance or related roles.
• Familiarity with bookkeeping tasks, including bank account management and reconciliations.
• Ability to manage calendars and schedules efficiently.
• Strong communication skills for answering calls and interacting with clients.
• Proficiency in data entry with high attention to detail.
• Experience in receptionist duties and maintaining a detail-oriented approach to office etiquette.
• Knowledge of QuickBooks is a plus.
• Capable of multitasking and prioritizing tasks in a fast-paced environment.