New Jersey Staffing is hiring: Administrative Assistant in Bedminster

Administrative Assistant

Johnson & Johnson is on the path to be the #1 leader in neuroscience. With an exceptional suite of products and a commitment to transforming patient lives, we are expanding our CAPLYTA medical team to support our growing impact in psychiatry.

Intra-Cellular Therapies is rapidly expanding our commercial team to support the pending FDA-approval of lumateperone, and we are looking for an Administrative Assistant to join our team. This position will report directly to the Chief Commercial Officer (CCO) and requires an experienced administrative professional who can effectively manage several tasks and managers simultaneously. The position is responsible for administrative support to the commercial leadership team (CCO and the Vice Presidents of Sales, Marketing and Market Access) and the Directors within the commercial team.

Responsibilities:

• General administrative support for assigned Vice Presidents and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents.
• Travel coordination (flights/hotels/transportation) and expense reporting.
• Support coordination of small and large meetings with internal and external business partners.
• Support vendor purchase requisition and invoicing.
• Support the general administrative duties in the New York office, along with other administrative assistants, including reception coverage, managing conference room scheduling, ordering materials and office supplies and office visitors.
• Attendance in the New York office will be important; working remotely is expected to be occasional.
• Other projects and duties as assigned.

Qualifications:

• Minimum Education: High School Diploma/GED required, Bachelors Degree preferred.
• Experience Required: 5+ years experience in an administrative support role for senior executives.
• Experience in fast paced, corporate environment.
• Project management experience.
• Previous experience in the pharmaceutical industry preferred.
• Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook.
• Basic knowledge of teleconference and videoconference services.
• Must be able to maintain the highest level of confidentiality, integrity and discretion.
• Must be able to multi-task and work with changing priorities.
• Excellent verbal, written, organization and interpersonal skills required.
• Client service oriented. Detail oriented.
• Fluency in spoken and written English is required.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law.

About Johnson & Johnson: At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

Required Skills: Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Filing Documents, Microsoft Office, Office Administration, Process Oriented, Professional Ethics, Telephone Etiquette, Travel Planning, Typing

Preferred Skills: Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Filing Documents, Microsoft Office, Office Administration, Process Oriented, Professional Ethics, Telephone Etiquette, Travel Planning, Typing

The anticipated base pay range for this position is $41,000.00 - $66,700.00. Employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company's long-term incentive program. Subject to the terms of their respective plans, employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado 48 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave 80 hours in a 52-week rolling period10 days Volunteer Leave 32 hours per calendar year Military Spouse Time-Off 80 hours per calendar year