Career Group
Our client, a leading global financial services organization, is seeking a temporary Administrative Assistant to support a collaborative, fast‑paced team focused on delivering operational excellence and high‑touch client service.
Please note this is a onsite, 6‑month contract role based in San Francisco, CA. Pay will be $35/hr.
Key Responsibilities
Provide administrative support in a dynamic, team‑based environment; flexibly support varying teams and provide coverage as needed
Perform general administrative and office support tasks including phone coverage, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and processing incoming and outgoing mail
Manage calendars and scheduling across multiple time zones, including coordination of complex meetings and phone/video conference calls
Arrange travel and manage expenses, including booking travel and processing expense reports for team members
Coordinate and schedule office events, including recruiting activities, internal meetings, and external client events
Assist with conference room coordination, food ordering, document printing, interview scheduling, liaising with building services, and greeting visitors
Support teams in servicing clients with a strong focus on operational excellence and customer service
Handle highly confidential and sensitive information with the utmost discretion and professionalism
Qualifications
Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required
Bachelor’s degree preferred but not required
Familiarity with expense platforms such as SAP Concur or Ariba preferred
Minimum of 5 years of experience in a professional corporate environment
Excellent written and verbal communication skills
Strong team player with the ability to collaborate across local and global teams
Ability to multitask and thrive in a fast‑paced environment, quick learner and self‑starter
Demonstrates critical thinking skills, sound judgment, and attention to detail
Consistently operates with integrity, discretion, and transparency
Please submit your resume for consideration
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
Seniority level
Mid‑Senior level
Employment type
Contract
Job function
Administrative
Industries
Investment Management
#J-18808-Ljbffr
Please note this is a onsite, 6‑month contract role based in San Francisco, CA. Pay will be $35/hr.
Key Responsibilities
Provide administrative support in a dynamic, team‑based environment; flexibly support varying teams and provide coverage as needed
Perform general administrative and office support tasks including phone coverage, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and processing incoming and outgoing mail
Manage calendars and scheduling across multiple time zones, including coordination of complex meetings and phone/video conference calls
Arrange travel and manage expenses, including booking travel and processing expense reports for team members
Coordinate and schedule office events, including recruiting activities, internal meetings, and external client events
Assist with conference room coordination, food ordering, document printing, interview scheduling, liaising with building services, and greeting visitors
Support teams in servicing clients with a strong focus on operational excellence and customer service
Handle highly confidential and sensitive information with the utmost discretion and professionalism
Qualifications
Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required
Bachelor’s degree preferred but not required
Familiarity with expense platforms such as SAP Concur or Ariba preferred
Minimum of 5 years of experience in a professional corporate environment
Excellent written and verbal communication skills
Strong team player with the ability to collaborate across local and global teams
Ability to multitask and thrive in a fast‑paced environment, quick learner and self‑starter
Demonstrates critical thinking skills, sound judgment, and attention to detail
Consistently operates with integrity, discretion, and transparency
Please submit your resume for consideration
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
Seniority level
Mid‑Senior level
Employment type
Contract
Job function
Administrative
Industries
Investment Management
#J-18808-Ljbffr