Career Group is hiring: Administrative Assistant in San Francisco

Our client, a leading global financial services organization, is seeking a temporary Administrative Assistant to support a collaborative, fast‑paced team focused on delivering operational excellence and high‑touch client service.

Please note this is a onsite, 6‑month contract role based in San Francisco, CA. Pay will be $35/hr.

Key Responsibilities

• Provide administrative support in a dynamic, team‑based environment; flexibly support varying teams and provide coverage as needed
• Perform general administrative and office support tasks including phone coverage, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and processing incoming and outgoing mail
• Manage calendars and scheduling across multiple time zones, including coordination of complex meetings and phone/video conference calls
• Arrange travel and manage expenses, including booking travel and processing expense reports for team members
• Coordinate and schedule office events, including recruiting activities, internal meetings, and external client events
• Assist with conference room coordination, food ordering, document printing, interview scheduling, liaising with building services, and greeting visitors
• Support teams in servicing clients with a strong focus on operational excellence and customer service
• Handle highly confidential and sensitive information with the utmost discretion and professionalism

Qualifications

• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required
• Bachelor’s degree preferred but not required
• Familiarity with expense platforms such as SAP Concur or Ariba preferred
• Minimum of 5 years of experience in a professional corporate environment
• Excellent written and verbal communication skills
• Strong team player with the ability to collaborate across local and global teams
• Ability to multitask and thrive in a fast‑paced environment, quick learner and self‑starter
• Demonstrates critical thinking skills, sound judgment, and attention to detail
• Consistently operates with integrity, discretion, and transparency

Please submit your resume for consideration

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Seniority level

• Mid‑Senior level

Employment type

• Contract

Job function

• Administrative

Industries

• Investment Management