Robert Half
Description We are looking for a dedicated Administrative Assistant to provide essential office and administrative support, ensuring the smooth operation of daily business activities. This is a long-term contract position based in Merced, California, ideal for someone with excellent organizational skills and a keen eye for detail. The role is well-suited for professionals who thrive in dynamic environments and enjoy multitasking. Responsibilities:
- Organize and manage documents, correspondence, and files, maintaining both physical and digital records.
- Process and distribute incoming and outgoing mail efficiently.
- Accurately enter job details into accounting systems and maintain updated records and databases.
- Provide excellent customer service by addressing inquiries from both internal teams and external stakeholders.
- Manage calendars and schedules to ensure appointments and deadlines are met.
- Handle phone calls professionally, directing them to the appropriate departments or individuals.
- Support receptionist duties, including greeting visitors and maintaining front desk activities.
- Coordinate administrative tasks to improve office workflow and productivity.
- Assist in preparing reports and presentations as needed. Requirements
- Minimum of 2 years of experience in administrative assistance or office support roles.
- Proficiency in data entry and database management.
- Strong communication skills, both verbal and written.
- Exceptional organizational abilities and attention to detail.
- Experience with receptionist duties, including answering inbound calls.
- Familiarity with calendar management and scheduling tools.
- Ability to multitask effectively and prioritize tasks in a fast-paced environment.
- Adept at using office software and digital tools.