Robert Half
Description Robert Half's client in Pleasant Hill, CA is seeking an experienced Office Administrator to join their growing team. This is an exciting opportunity to contribute to a company in the financial services industry. Key Responsibilities:
- Greet and welcome clients, visitors, and guests in a professional and friendly manner.
- Answer and direct incoming phone calls promptly and courteously.
- Manage office calendar: schedule, confirm, and coordinate appointments.
- Maintain a clean, organized, and professional front office environment.
- Handle incoming/outgoing mail and packages; oversee office supply inventory and orders.
- Ensure client refreshments and meeting spaces are prepared to create a welcoming environment.
- Support the team with general administrative tasks (filing, copying, scanning, data entry).
- High school diploma or equivalent
- 5+ years of experience in a receptionist or customer service role, preferably in a professional setting.
- Strong communication skills, both written and verbal.
- Punctuality is essential
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office management software.
- Ability to multitask, prioritize, and handle a variety of administrative duties.
- Strong attention to detail and organizational skills.
- Friendly, approachable, and capable of maintaining a positive office atmosphere.
- Ability to maintain confidentiality and adhere to firm policies regarding client privacy.
- Knowledge of general office equipment, such as phone systems, copiers, and fax machines.
- Experience with Salesforce (CRM platform) is highly preferred.\