Administrative Assistant Job at Russell Tobin in San Francisco

Base pay range

$30.00/hr - $35.00/hr

Position Overview

We are seeking an experienced and highly organized Administrative Assistant to provide maternity leave coverage in a fast‑paced, team‑oriented environment. This role supports multiple teams and plays a key part in ensuring smooth day‑to‑day operations while delivering exceptional service to internal and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative support across teams, with flexibility to assist where needed
• Perform general office and administrative tasks including phone coverage, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and managing incoming and outgoing mail
• Manage complex calendars and schedules across multiple time zones, coordinating meetings and phone/video conference calls
• Arrange travel and manage expense reporting for team members
• Coordinate office events, including recruiting activities, internal meetings, and external client events
• Assist with conference room coordination, food ordering, document preparation, interview scheduling, and visitor reception
• Liaise with building services and support daily office operations
• Support client servicing activities with a strong focus on operational excellence and customer service
• Handle highly confidential and sensitive information with professionalism and discretion

Qualifications

• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Bachelor’s degree preferred but not required
• Familiarity with expense management platforms such as SAP Concur or Ariba is a plus
• Minimum of 5 years of experience in a professional corporate environment
• Excellent written and verbal communication skills
• Strong team player with the ability to collaborate across local and global teams
• Proven ability to multitask, prioritize, and thrive in a fast‑paced environment
• Self‑starter with strong critical thinking skills and sound judgment
• Demonstrates integrity, professionalism, and transparency in all interactions

Benefits

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Administrative

Industries

Banking, Investment Banking, and Financial Services