Confidential is hiring: Administrative Assistant in San Francisco

Title: Administrative Assistant

Pay Rate: $30 – $35 per hour

Duration: 6-month contract

About the Role:

We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a collaborative, fast-paced corporate environment. This role requires strong organizational skills, attention to detail, and the ability to support multiple teams while maintaining confidentiality and professionalism.

Key Responsibilities:

• Provide administrative support in a team-oriented environment; flexible to support multiple teams as needed
• Perform general office and administrative tasks including phone handling, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and mail processing
• Manage calendars and scheduling across multiple time zones, including coordinating complex meetings and video/phone conferences
• Handle travel arrangements and expense processing for team members
• Coordinate internal and external events, including recruiting activities, team meetings, and client-related events
• Assist with conference room coordination, ordering catering, document preparation, interview scheduling, greeting visitors, and liaising with building services
• Support teams with day-to-day operations, ensuring high standards of customer service and operational excellence
• Handle highly confidential and sensitive information with discretion and professionalism

Qualifications & Skills:

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Familiarity with expense platforms such as SAP Concur or Ariba (preferred)
• Minimum of 5 years of experience in a professional corporate environment
• Bachelor’s degree preferred but not required
• Strong written and verbal communication skills
• Ability to collaborate effectively with cross-functional and global teams
• Proven ability to multitask, prioritize, and thrive in a fast-paced environment
• Strong critical thinking skills, sound judgment, and attention to detail
• Commitment to integrity, transparency, and professionalism

Benefits Disclosure:

• Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Seniority level

Not Applicable

Employment type

Contract

Job function

Administrative