Robert Half
Description We are looking for a detail-oriented and proactive Administrative Assistant to join our construction team. In this fast-paced environment, you will play a key role in supporting daily office functions and project administration, ensuring efficient operations for our field and office teams. Key Responsibilities:
- Answer phones, greet visitors, and provide general office support
- Organize, schedule, and coordinate meetings, appointments, and project timelines
- Assist with document preparation, including contracts, proposals, and reports
- Maintain project files, track submittals, and manage job documentation (physical and digital)
- Process incoming and outgoing mail, invoices, and expense reports
- Coordinate with vendors, subcontractors, and project managers as needed
- Handle data entry, prepare spreadsheets, and update project management systems
- Order office supplies and maintain inventory
- Support special projects as assigned
- Previous administrative experience, preferably in a construction or related industry
- Strong organizational skills and keen attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with technology
- Ability to multi-task and meet deadlines in a fast-paced setting
- Professional demeanor and a team-oriented attitude