Front Desk Receptionist Job at Advance Services in Ottumwa

Front Desk Receptionist

We are seeking an energetic and detail-oriented part-time Front Desk Receptionist/Office Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your organizational skills and office management expertise will keep daily operations running smoothly, supporting various administrative functions with efficiency and enthusiasm. This paid position offers an exciting opportunity to develop your office skills while contributing to a positive workplace atmosphere.

Responsibilities:

• Greet visitors warmly, manage check-in procedures, and direct them appropriately
• Operate multi-line phone systems with professionalism, demonstrating excellent phone etiquette
• Handle incoming calls, screen inquiries, and provide accurate information or direct calls to the appropriate team members
• Manage appointment scheduling and calendar coordination using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and maintain organized records for easy retrieval
• Assist with clerical tasks such as proofreading documents, preparing correspondence, and managing mail distribution
• Support office management duties including supply inventory, basic bookkeeping using QuickBooks, and maintaining a tidy workspace
• Flexible within the hours of Monday-Friday 8:00am-4:30pm, working 20 hours a week

Qualifications:

• 2 years proven office experience with strong organizational and time management skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems and excellent phone etiquette
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Familiarity with clerical tasks such as data entry, filing, proofreading, and customer support functions
• Strong interpersonal skills with a friendly demeanor and professional appearance
• Previous experience as a receptionist or administrative assistant in medical or dental settings is a plus
• Personal assistant or office management experience is advantageous but not required