Rad Hires
Real Estate Virtual Assistant - Philippines or South Africa
Rad Hires, Poland, New York, United States
VA Job Description:
Our client is a Real Estate Agent in New Jersey that is seeking an individual who embraces opportunity and is committed to extraordinary customer service - to their clients and their colleagues.
We are seeking someone who is capable of implementing and managing multiple real estate systems and projects with minimal supervision. This person has a high degree of creativity, organizational skills, attention to detail, and consistent communication. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. The ability to adapt to a constantly changing environment and shifting priorities is a must in a successful candidate.
Responsibilities
Build, implement, and manage all systems for sellers, buyers, rentals, lead generation, database management, information management, and back-office support
Social Media & Email Marketing, including all social media platforms
Transaction management: Oversee all contracts through closing. This includes acting as a liaison between real estate agents, clients, attorneys, mortgage brokers, inspectors, etc. during the process of a transaction to effectively manage the administrative tasks involved from contract to close.
Document management, including ensuring compliance with office, helping with e-signatures, and assistance with contracts.
Create and maintain an operations manual that documents all systems and standards
Responsible for coordinating activities related to listings: validating info, inputting listings in Multiple Listing Service (MLS) system, submitting commission invoices, preparing marketing, managing signs & lockboxes
Responsible for appointment preparation including generating Comparative Market Analysis for Listings & Sales Comparisons for Buyers
Responsible for assisting with client events including but not limited to planning, day of coordination, set up & follow up.
Database & client management including but not limited to house anniversary, birthdays, holiday cards, closing gifts & client events
Responsible for helping lead agent or showing assistant by scheduling and arranging showings as well as sending buyers/agents any relevant info or MLS attachments prior
Responsible for Open House coordination, set up & follow up
Qualifications
Prior experience as a Real Estate VA
Social Media marketing experience required
Must have the ability to quickly shift focus and prioritize
Working knowledge of the following systems: Lofty CRM, Fello, Canva, Google Suite, Docusign, Facebook, Instagram
Strong written and verbal communication skills
Marketing skills - social media, print, and web-based
Sales skills - Cold calling leads
Exceptional organizational and project management abilities
Great ability to focus
Concerned about doing things the right way
Calm under pressure
Learning-based
Service-based attitude
Proven ability to succeedCustomer Experience attitude
Growth Mindset
Thought Leader
Strong verbal and written English skills
Sample tasks needed help with
Create marketing flyers using Canva
Send out Holiday/Anniversary Cards to Clients
Operations Manual for Real Estate Business
Email blasts/Newsletters
Create Social Media Templates/Content on Canva
Assist in the creation of marketing materials such as newsletters, blog posts, and promotional campaigns.
Manage Email lists and subscriptions.
Maintain and update CRM systems (Lofty CRM)
Send Reminder/Follow-up communication for all transactions (transaction coordination templates/automation)
Assist in planning virtual events, webinars, workshops or online conferences.
Learn DocuSign – to send forms to buyers, sellers, tenants after buyer consults and listing presentations.
Input new leads, contacts, and client info.
Track interactions with clients
Perform general admin duties such as data entry, file organization, and document preparation.
Assist with project coordination and task management.
Research and gather data as required.
Adapt to additional tasks and responsibilities assigned.
Emails for testimonials to clients who have not submitted them.
Questionnaires for new clients (pre-buyers’ packet and pre-sellers packet)- helps learn about the client and we can send to gather info before we schedule zooms.
Programs Being used
Lofty CRM
Fello
Google (G-suit products, google drive, email, forms, sheets, word documents)
Microsoft Word
Canva
DocuSign
#J-18808-Ljbffr
Our client is a Real Estate Agent in New Jersey that is seeking an individual who embraces opportunity and is committed to extraordinary customer service - to their clients and their colleagues.
We are seeking someone who is capable of implementing and managing multiple real estate systems and projects with minimal supervision. This person has a high degree of creativity, organizational skills, attention to detail, and consistent communication. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. The ability to adapt to a constantly changing environment and shifting priorities is a must in a successful candidate.
Responsibilities
Build, implement, and manage all systems for sellers, buyers, rentals, lead generation, database management, information management, and back-office support
Social Media & Email Marketing, including all social media platforms
Transaction management: Oversee all contracts through closing. This includes acting as a liaison between real estate agents, clients, attorneys, mortgage brokers, inspectors, etc. during the process of a transaction to effectively manage the administrative tasks involved from contract to close.
Document management, including ensuring compliance with office, helping with e-signatures, and assistance with contracts.
Create and maintain an operations manual that documents all systems and standards
Responsible for coordinating activities related to listings: validating info, inputting listings in Multiple Listing Service (MLS) system, submitting commission invoices, preparing marketing, managing signs & lockboxes
Responsible for appointment preparation including generating Comparative Market Analysis for Listings & Sales Comparisons for Buyers
Responsible for assisting with client events including but not limited to planning, day of coordination, set up & follow up.
Database & client management including but not limited to house anniversary, birthdays, holiday cards, closing gifts & client events
Responsible for helping lead agent or showing assistant by scheduling and arranging showings as well as sending buyers/agents any relevant info or MLS attachments prior
Responsible for Open House coordination, set up & follow up
Qualifications
Prior experience as a Real Estate VA
Social Media marketing experience required
Must have the ability to quickly shift focus and prioritize
Working knowledge of the following systems: Lofty CRM, Fello, Canva, Google Suite, Docusign, Facebook, Instagram
Strong written and verbal communication skills
Marketing skills - social media, print, and web-based
Sales skills - Cold calling leads
Exceptional organizational and project management abilities
Great ability to focus
Concerned about doing things the right way
Calm under pressure
Learning-based
Service-based attitude
Proven ability to succeedCustomer Experience attitude
Growth Mindset
Thought Leader
Strong verbal and written English skills
Sample tasks needed help with
Create marketing flyers using Canva
Send out Holiday/Anniversary Cards to Clients
Operations Manual for Real Estate Business
Email blasts/Newsletters
Create Social Media Templates/Content on Canva
Assist in the creation of marketing materials such as newsletters, blog posts, and promotional campaigns.
Manage Email lists and subscriptions.
Maintain and update CRM systems (Lofty CRM)
Send Reminder/Follow-up communication for all transactions (transaction coordination templates/automation)
Assist in planning virtual events, webinars, workshops or online conferences.
Learn DocuSign – to send forms to buyers, sellers, tenants after buyer consults and listing presentations.
Input new leads, contacts, and client info.
Track interactions with clients
Perform general admin duties such as data entry, file organization, and document preparation.
Assist with project coordination and task management.
Research and gather data as required.
Adapt to additional tasks and responsibilities assigned.
Emails for testimonials to clients who have not submitted them.
Questionnaires for new clients (pre-buyers’ packet and pre-sellers packet)- helps learn about the client and we can send to gather info before we schedule zooms.
Programs Being used
Lofty CRM
Fello
Google (G-suit products, google drive, email, forms, sheets, word documents)
Microsoft Word
Canva
DocuSign
#J-18808-Ljbffr