Palm House
Description
Position Summary
The Payroll & Benefits Administrator is responsible for accurate and timely payroll processing while overseeing employee benefits administration and reconciliation. This role ensures compliance with federal, state, and local regulations and supports audit readiness. The ideal candidate is highly organized, detail-oriented, and committed to maintaining confidentiality and operational excellence.
Key Responsibilities Payroll Administration
Process biweekly payroll for all employees accurately and on time.
Verify timesheets, hours worked, pay adjustments, overtime, PTO, bonuses, and corrections.
Maintain employee payroll records and ensure data integrity in the HRIS/payroll system.
Review payroll reports for accuracy and resolve discrepancies promptly.
Collaborate with HR and department managers to address payroll issues.
Ensure compliance with federal, state, and local payroll laws and regulations.
Support year-end processes, including W-2 preparation, audits, and tax adjustments.
Benefits Administration & Reconciliation
Manage monthly reconciliation of employee benefits, including medical, dental, vision, life, disability, and other plans.
Audit carrier invoices to verify coverage, enrollments, terminations, and payroll deductions.
Process benefit billing payments in coordination with Finance.
Maintain accurate records of benefit enrollments, deduction changes, and dependent verifications.
Coordinate with HR and third-party administrators on eligibility, corrections, and compliance issues.
Assist employees with benefits inquiries related to payroll deductions or coverage updates.
Other duties as assigned.
Billing & Financial Procedures
Oversee payroll-related billing and reporting processes.
Prepare monthly summaries and reconciliations for Finance review.
Track and process garnishments, deductions, reimbursements, and other financial adjustments.
Maintain organized documentation for internal and external audits.
Support budgeting and forecasting for payroll and benefits expenses as needed.
Perform additional duties as assigned.
Qualifications
Experience in payroll processing and benefits administration (hospitality experience preferred).
Proficiency with payroll systems (Paylocity experience a plus).
Knowledge of federal and Florida labor laws.
Exceptional attention to detail, accuracy, and confidentiality.
Strong analytical and problem-solving skills.
Proficient in Excel and payroll/HR reporting tools.
Excellent communication and customer service skills.
Physical Requirements
Ability to remain seated at a desk for extended periods while working on a computer.
Frequent use of hands, fingers, and wrists for typing and data entry.
Ability to lift and carry up to 15 pounds occasionally.
Visual acuity to review detailed payroll reports, spreadsheets, and digital documents.
Ability to bend, reach, and organize filing systems as needed.
Ability to work in a fast-paced environment and meet deadlines.
Regular attendance and punctuality are essential.
Core Competencies
Confidentiality & Integrity
Analytical Thinking
Accountability
Attention to Detail
Time Management
Team Collaboration
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Key Responsibilities Payroll Administration
Process biweekly payroll for all employees accurately and on time.
Verify timesheets, hours worked, pay adjustments, overtime, PTO, bonuses, and corrections.
Maintain employee payroll records and ensure data integrity in the HRIS/payroll system.
Review payroll reports for accuracy and resolve discrepancies promptly.
Collaborate with HR and department managers to address payroll issues.
Ensure compliance with federal, state, and local payroll laws and regulations.
Support year-end processes, including W-2 preparation, audits, and tax adjustments.
Benefits Administration & Reconciliation
Manage monthly reconciliation of employee benefits, including medical, dental, vision, life, disability, and other plans.
Audit carrier invoices to verify coverage, enrollments, terminations, and payroll deductions.
Process benefit billing payments in coordination with Finance.
Maintain accurate records of benefit enrollments, deduction changes, and dependent verifications.
Coordinate with HR and third-party administrators on eligibility, corrections, and compliance issues.
Assist employees with benefits inquiries related to payroll deductions or coverage updates.
Other duties as assigned.
Billing & Financial Procedures
Oversee payroll-related billing and reporting processes.
Prepare monthly summaries and reconciliations for Finance review.
Track and process garnishments, deductions, reimbursements, and other financial adjustments.
Maintain organized documentation for internal and external audits.
Support budgeting and forecasting for payroll and benefits expenses as needed.
Perform additional duties as assigned.
Qualifications
Experience in payroll processing and benefits administration (hospitality experience preferred).
Proficiency with payroll systems (Paylocity experience a plus).
Knowledge of federal and Florida labor laws.
Exceptional attention to detail, accuracy, and confidentiality.
Strong analytical and problem-solving skills.
Proficient in Excel and payroll/HR reporting tools.
Excellent communication and customer service skills.
Physical Requirements
Ability to remain seated at a desk for extended periods while working on a computer.
Frequent use of hands, fingers, and wrists for typing and data entry.
Ability to lift and carry up to 15 pounds occasionally.
Visual acuity to review detailed payroll reports, spreadsheets, and digital documents.
Ability to bend, reach, and organize filing systems as needed.
Ability to work in a fast-paced environment and meet deadlines.
Regular attendance and punctuality are essential.
Core Competencies
Confidentiality & Integrity
Analytical Thinking
Accountability
Attention to Detail
Time Management
Team Collaboration
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