Enterris Associates
Contract Administrator II
Base pay range $90,000.00/yr - $117,830.00/yr
About The Job Enterris Associates is a trusted, full-service consulting firm specializing in program and project management, risk analysis and mitigation, claims support, compliance, and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection, contract administration and oversight, compliance monitoring, and comprehensive construction and project management — all tailored to help our clients navigate challenges and achieve their goals with confidence.
The Contract Administrator II is a hybrid role and will report to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Responsibilities
Assists client with planning of procurements and setting pre-award schedules for contracts including Board actions
Assists in coordination of Pre-Bid/Proposal Meetings to present the Project and Request for Bid (RFB)/Request for Proposal (RFP) to potential bidder/proposers
Prepares drafts of RFP/RFB addenda for client to review, finalize, and distribute to Planholders
Prepares draft award recommendations and Board reports
Conforms final contract documents
Prepares required reports and correspondence
Attends various meetings, including pre-bid proposal and post-bid proposal debriefings
Assists in Contract standardization process
Monitors all aspects of contract compliance
Assists in resolving problems and disagreements between contractors and clients
Reviews contractor invoices for contractual compliance
Conducts closeout actions upon contract completion such as final audit, payment, etc. under the direction of client’s personnel
Coordinates changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
Prepares Change Documents
Routes Change Documents for signature and tracks status
Creates and distributes change reports and analysis
Supports the project management team in maintaining timely and effective change support processes, procedures and systems
Leads the development and maintenance of any periodic status reports to keep management and/or owner informed of change progress
Ensures that changes properly encumber contractual capacity and budget
Coordinates with client’s departmental scheduling to ascertain time impacts of changes under consideration and property documents
Assists with implementation of trends and change support programs
Contributes to the advancement of client’s departmental goals through commitment to productive collaboration with all stakeholders
Required Qualifications
Minimum of five (5) years of relevant experience in administration of commercial/government contracts
A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
Experience with Microsoft Office Suite, Adobe Acrobat, large-scale construction management/project management type software such as PMWeb, Primavera etc.
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
Proven accuracy, reliability and completeness in job accomplishment
Effective oral and written communication skills
Must be able to interface with a variety of people with different technical levels and educational backgrounds
Must be detail oriented and highly organized
Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
Must be able to produce accurate and timely results while maintaining a customer service attitude
Wage Requirement
Starting salary range for this job is $90,000.00 - $117,830.00. The starting salary will be commensurate with skill, education, experience, and working environment
Benefits
Enterris Associates offers an industry leading benefit package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off
Work Environment
This job operates in a professional environment and uses standard equipment such as computers and phones
Physical Demands
Be able to sit and/or stand for up to 8 hours per day
Demonstrate the ability to move freely for up to 8 hours per day
Solicitation
Please no solicitation of any kind from staffing agencies or recruiting firms
Seniority level Associate
Employment type Full-time
Job function Management and Manufacturing
Industry: Construction
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Base pay range $90,000.00/yr - $117,830.00/yr
About The Job Enterris Associates is a trusted, full-service consulting firm specializing in program and project management, risk analysis and mitigation, claims support, compliance, and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection, contract administration and oversight, compliance monitoring, and comprehensive construction and project management — all tailored to help our clients navigate challenges and achieve their goals with confidence.
The Contract Administrator II is a hybrid role and will report to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Responsibilities
Assists client with planning of procurements and setting pre-award schedules for contracts including Board actions
Assists in coordination of Pre-Bid/Proposal Meetings to present the Project and Request for Bid (RFB)/Request for Proposal (RFP) to potential bidder/proposers
Prepares drafts of RFP/RFB addenda for client to review, finalize, and distribute to Planholders
Prepares draft award recommendations and Board reports
Conforms final contract documents
Prepares required reports and correspondence
Attends various meetings, including pre-bid proposal and post-bid proposal debriefings
Assists in Contract standardization process
Monitors all aspects of contract compliance
Assists in resolving problems and disagreements between contractors and clients
Reviews contractor invoices for contractual compliance
Conducts closeout actions upon contract completion such as final audit, payment, etc. under the direction of client’s personnel
Coordinates changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
Prepares Change Documents
Routes Change Documents for signature and tracks status
Creates and distributes change reports and analysis
Supports the project management team in maintaining timely and effective change support processes, procedures and systems
Leads the development and maintenance of any periodic status reports to keep management and/or owner informed of change progress
Ensures that changes properly encumber contractual capacity and budget
Coordinates with client’s departmental scheduling to ascertain time impacts of changes under consideration and property documents
Assists with implementation of trends and change support programs
Contributes to the advancement of client’s departmental goals through commitment to productive collaboration with all stakeholders
Required Qualifications
Minimum of five (5) years of relevant experience in administration of commercial/government contracts
A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
Experience with Microsoft Office Suite, Adobe Acrobat, large-scale construction management/project management type software such as PMWeb, Primavera etc.
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
Proven accuracy, reliability and completeness in job accomplishment
Effective oral and written communication skills
Must be able to interface with a variety of people with different technical levels and educational backgrounds
Must be detail oriented and highly organized
Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
Must be able to produce accurate and timely results while maintaining a customer service attitude
Wage Requirement
Starting salary range for this job is $90,000.00 - $117,830.00. The starting salary will be commensurate with skill, education, experience, and working environment
Benefits
Enterris Associates offers an industry leading benefit package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off
Work Environment
This job operates in a professional environment and uses standard equipment such as computers and phones
Physical Demands
Be able to sit and/or stand for up to 8 hours per day
Demonstrate the ability to move freely for up to 8 hours per day
Solicitation
Please no solicitation of any kind from staffing agencies or recruiting firms
Seniority level Associate
Employment type Full-time
Job function Management and Manufacturing
Industry: Construction
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