Senior Care Therapy
Base pay range
$24.00/hr - $31.00/hr
Payroll Specialist The
Payroll Specialist
is responsible for processing and managing multi-state payroll operations for our organization, ensuring accuracy, compliance, and efficiency. This role involves maintaining payroll records, processing tax filings, handling employee inquiries, and collaborating with HR and Finance to ensure seamless payroll processing. The Payroll Specialist plays a critical role in ensuring employees are paid accurately and on time while adhering to all federal, state, and local regulations.
Essential Functions
Accurately process bi-weekly and monthly payroll for all multi-state employees and 1099s, ensuring timely submission.
Review and validate payroll data, including hours worked/visits, overtime, bonuses, and deductions.
Process off‑cycle payrolls and retroactive payments as needed.
Ensure proper calculation and withholding of payroll taxes, benefit deductions, 401(k), and garnishments.
Maintain and update employee payroll records, including new hires, terminations, and change of status.
Manage 401(k) contributions and transfers, ensuring timely and accurate processing in coordination with HR.
Understand tax withholding requirements for multi-state and local taxes and set up taxes for employees based on their work and residence locations.
Perform routine audits and process adjustment entries on employee records.
Partner with HR to align payroll processing with benefits administration, leave tracking, and compliance initiatives.
Ensure compliance with the Affordable Care Act (ACA) by tracking employee eligibility and maintaining accurate records.
Assist with payroll audits, reconciliation, and reporting as needed.
Respond to employee inquiries regarding payroll, deductions, direct deposit, tax withholdings, verification, and unemployment requests.
Investigate and resolve payroll discrepancies in collaboration with HR and Finance.
Provide guidance to employees on payroll policies and procedures.
Serve as the primary point of contact for FMLA and ADA requests, ensuring compliance with federal, state, and local laws.
Maintain accurate records and documentation of FMLA and ADA cases.
Partner with HR on leave administration, including eligibility, documentation, approvals, and return-to-work coordination.
Support HR investigations related to leave misuse.
Ensure all employee documentation is accurately recorded and securely maintained.
Analyze and recommend new approaches, policies, and procedures to improve efficiency.
Participate in team meetings and contribute to quality improvement initiatives.
Adhere to practice policies, procedures, and protocols including confidentiality.
This is a hybrid role.
Qualities & Skills
Excellent verbal and written communication.
Ability to multitask and work in a fast-paced environment.
Strong knowledge of Microsoft Office Suite.
Proven ability to work collaboratively within a team environment.
Outstanding problem solver and analytical thinking skills.
Attention to detail and ability to prioritize.
Ability to maintain confidentiality.
Education & Experience
High School diploma or equivalent required.
Bachelor’s degree preferred.
1+ year(s) of experience performing payroll, including timecard uploads, auditing payroll changes, and payroll processing.
Experience processing a multi-state payroll.
ADP Workforce Now experience preferred.
Benefits
Health/Vision/Dental Insurance Benefits for Full-Time Employees.
401(k) Plan for all Full-Time Employees.
Collaborative and supportive work environment.
Work-life balance initiatives.
Seniority level Entry level
Employment type Full-time
Job function Human Resources
Industries Mental Health Care
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Payroll Specialist The
Payroll Specialist
is responsible for processing and managing multi-state payroll operations for our organization, ensuring accuracy, compliance, and efficiency. This role involves maintaining payroll records, processing tax filings, handling employee inquiries, and collaborating with HR and Finance to ensure seamless payroll processing. The Payroll Specialist plays a critical role in ensuring employees are paid accurately and on time while adhering to all federal, state, and local regulations.
Essential Functions
Accurately process bi-weekly and monthly payroll for all multi-state employees and 1099s, ensuring timely submission.
Review and validate payroll data, including hours worked/visits, overtime, bonuses, and deductions.
Process off‑cycle payrolls and retroactive payments as needed.
Ensure proper calculation and withholding of payroll taxes, benefit deductions, 401(k), and garnishments.
Maintain and update employee payroll records, including new hires, terminations, and change of status.
Manage 401(k) contributions and transfers, ensuring timely and accurate processing in coordination with HR.
Understand tax withholding requirements for multi-state and local taxes and set up taxes for employees based on their work and residence locations.
Perform routine audits and process adjustment entries on employee records.
Partner with HR to align payroll processing with benefits administration, leave tracking, and compliance initiatives.
Ensure compliance with the Affordable Care Act (ACA) by tracking employee eligibility and maintaining accurate records.
Assist with payroll audits, reconciliation, and reporting as needed.
Respond to employee inquiries regarding payroll, deductions, direct deposit, tax withholdings, verification, and unemployment requests.
Investigate and resolve payroll discrepancies in collaboration with HR and Finance.
Provide guidance to employees on payroll policies and procedures.
Serve as the primary point of contact for FMLA and ADA requests, ensuring compliance with federal, state, and local laws.
Maintain accurate records and documentation of FMLA and ADA cases.
Partner with HR on leave administration, including eligibility, documentation, approvals, and return-to-work coordination.
Support HR investigations related to leave misuse.
Ensure all employee documentation is accurately recorded and securely maintained.
Analyze and recommend new approaches, policies, and procedures to improve efficiency.
Participate in team meetings and contribute to quality improvement initiatives.
Adhere to practice policies, procedures, and protocols including confidentiality.
This is a hybrid role.
Qualities & Skills
Excellent verbal and written communication.
Ability to multitask and work in a fast-paced environment.
Strong knowledge of Microsoft Office Suite.
Proven ability to work collaboratively within a team environment.
Outstanding problem solver and analytical thinking skills.
Attention to detail and ability to prioritize.
Ability to maintain confidentiality.
Education & Experience
High School diploma or equivalent required.
Bachelor’s degree preferred.
1+ year(s) of experience performing payroll, including timecard uploads, auditing payroll changes, and payroll processing.
Experience processing a multi-state payroll.
ADP Workforce Now experience preferred.
Benefits
Health/Vision/Dental Insurance Benefits for Full-Time Employees.
401(k) Plan for all Full-Time Employees.
Collaborative and supportive work environment.
Work-life balance initiatives.
Seniority level Entry level
Employment type Full-time
Job function Human Resources
Industries Mental Health Care
#J-18808-Ljbffr