TempExperts
Accounts Payable Specialist – Bilingual
Doral, FL
Direct Hire
Onsite | Full-Time
Responsibilities
Review, verify, and process vendor invoices and employee reimbursements accurately and timely.
Match invoices to purchase orders and receiving documentation to ensure proper approvals.
Prepare and execute weekly and monthly payment runs including checks, ACH, and wire transfers.
Maintain vendor files, including setup, W-9 collection, and 1099 reporting compliance.
Reconcile vendor statements and resolve billing discrepancies promptly.
Code expenses accurately to general ledger accounts and cost centers.
Assist with month-end close activities including journal entries and accruals.
Reconcile Accounts Payable subledger to the General Ledger and research variances.
Support internal reporting and audit documentation requests.
Maintain documentation in accordance with internal controls and accounting procedures.
Identify and recommend process improvements to enhance accuracy and efficiency.
Enter and maintain AP data within an ERP system and assist with system updates as needed.
Prepare Excel-based reconciliations and financial analyses.
Collaborate with Purchasing and internal departments to resolve discrepancies.
Provide professional customer service to internal teams and external vendors.
Support the accounting leadership team with special projects as assigned.
Requirements/Education
Bachelors degree in Accounting, Finance, or related field preferred; Associate degree with experience accepted.
2-4+ years of Accounts Payable experience required.
Quantum ERP experience highly preferred.
Bilingual in English/Spanish required.
Strong knowledge of GAAP and general accounting principles required.
Advanced Microsoft Excel skills including formulas, VLOOKUP, and pivot tables required.
Strong attention to detail and high level of accuracy required.
Excellent organizational, time management, and multitasking skills required.
Ability to meet deadlines in a fast-paced environment required.
Aviation or MRO industry experience preferred.
Commitment to confidentiality and professionalism required.
Ability to stand, walk, bend, and lift up to 50 pounds required.
Ability to work near industrial equipment and in environments with potential chemical exposure required.
TempExperts is an Equal Opportunity Employer.
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Responsibilities
Review, verify, and process vendor invoices and employee reimbursements accurately and timely.
Match invoices to purchase orders and receiving documentation to ensure proper approvals.
Prepare and execute weekly and monthly payment runs including checks, ACH, and wire transfers.
Maintain vendor files, including setup, W-9 collection, and 1099 reporting compliance.
Reconcile vendor statements and resolve billing discrepancies promptly.
Code expenses accurately to general ledger accounts and cost centers.
Assist with month-end close activities including journal entries and accruals.
Reconcile Accounts Payable subledger to the General Ledger and research variances.
Support internal reporting and audit documentation requests.
Maintain documentation in accordance with internal controls and accounting procedures.
Identify and recommend process improvements to enhance accuracy and efficiency.
Enter and maintain AP data within an ERP system and assist with system updates as needed.
Prepare Excel-based reconciliations and financial analyses.
Collaborate with Purchasing and internal departments to resolve discrepancies.
Provide professional customer service to internal teams and external vendors.
Support the accounting leadership team with special projects as assigned.
Requirements/Education
Bachelors degree in Accounting, Finance, or related field preferred; Associate degree with experience accepted.
2-4+ years of Accounts Payable experience required.
Quantum ERP experience highly preferred.
Bilingual in English/Spanish required.
Strong knowledge of GAAP and general accounting principles required.
Advanced Microsoft Excel skills including formulas, VLOOKUP, and pivot tables required.
Strong attention to detail and high level of accuracy required.
Excellent organizational, time management, and multitasking skills required.
Ability to meet deadlines in a fast-paced environment required.
Aviation or MRO industry experience preferred.
Commitment to confidentiality and professionalism required.
Ability to stand, walk, bend, and lift up to 50 pounds required.
Ability to work near industrial equipment and in environments with potential chemical exposure required.
TempExperts is an Equal Opportunity Employer.
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