CA Department of Corrections & Rehabilitation
Correctional Case Records Administrator
CA Department of Corrections & Rehabilitation, Sacramento, California, United States, 95828
Job Description and Duties
The Correctional Case Records Services unit interprets court commitment orders; initiates the criminal identification process, analyzes legal status to determine crime and sentence with applicable enhancements, aggravations, limitations, and Good Conduct Credit; computes parole and discharge dates; directs preparation of legal forms for transfer, extradition, parole, and discharge of persons under the jurisdiction of the Department. The California Department of Corrections Rehabilitation (CDCR) Headquarters has implemented a new automated system to streamline the hiring process. The Human Resources Technology System (HRTS) is an intuitive, user-friendly system that provides the applicant access to real time updates throughout the hiring process. HRTS will require new candidates to set up an account, which allows them to track their application’s progress. Through their account portal, candidates will also be able to provide any additional information needed in the hiring process, including setting up interviews as needed. After the final filing date, applicants will receive an email from DoNotReply@cdcr.ns2cloud.com or DoNotReply@CDCR (depending on the email provider), with direction on creating and/or accessing their account. For HRTS communication, this is in reference to Job Requisition (JR) 3322. CDCR employees are encouraged to use their existing CDCR email address (in ALL CAPS) on their application. Please see attached Duty Statement. Applicants will be disqualified from the interview process if the STD Form 678 is incomplete. That includes job titles, work address, time worked at that position and job duties. Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application. Please indicate the position number on your application: 065-213-1144-014. This position is located in Rancho Cordova. You will find additional information about the job in the Duty Statement. Working Conditions
The CDCR, Case Records Services Headquarters location in Rancho Cordova offers free parking as well as a variety of nearby shopping locations and restaurants. Minimum Requirements
CORRECTIONAL CASE RECORDS ADMINISTRATOR Additional Documents
Job Application Package Checklist Duty Statement Position Details
Job Code #:
JC-501802 Position #:
065-213-1144-014 Working Title:
Correctional Case Records Administrator Classification:
CORRECTIONAL CASE RECORDS ADMINISTRATOR Salary:
$8,305.00 - $10,319.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions:
1 Work Location:
Sacramento County Telework:
Hybrid Job Type:
Permanent, Full Time Department Information
Vision:
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Mission:
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug‑free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment. Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities. CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities. CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission. Special Requirements
Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board. Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services. Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter. When submitting supporting documents, PDF file format is preferred. CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to https://www.e-verify.gov/. This advertisement may be used for other vacancies that occur during the life of this recruitment. Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Corinne Hayes (279) 223-3054 CORINNE.HAYES@CDCR.CA.GOV Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Office of Civil Rights (916) 255-0458 M_CivilRights@cdcr.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Examination Information
To obtain list eligibility for the Correctional Case Records Administrator classification, before applying for the position, you must first take and pass the CalCareers examination. Qualifications
Statement of Qualifications
is REQUIRED and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate SOQ based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the SOQ’s. Please refer to the SOQ section below for specific instructions. Please complete your response to each statement listed below. The SOQ must be in 12 point Calibri font; have 1” margins; be limited to no more than two pages; be in numbered form; and detail the candidate’s knowledge and experience in the below areas. Describe your experience analyzing information and interpreting or applying laws, policy, and/or regulations. Describe your ability to effectively communicate in writing and in person to promote a positive and cooperative work environment. Provide one example of a time your communication skills made a difference in a situation. Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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The Correctional Case Records Services unit interprets court commitment orders; initiates the criminal identification process, analyzes legal status to determine crime and sentence with applicable enhancements, aggravations, limitations, and Good Conduct Credit; computes parole and discharge dates; directs preparation of legal forms for transfer, extradition, parole, and discharge of persons under the jurisdiction of the Department. The California Department of Corrections Rehabilitation (CDCR) Headquarters has implemented a new automated system to streamline the hiring process. The Human Resources Technology System (HRTS) is an intuitive, user-friendly system that provides the applicant access to real time updates throughout the hiring process. HRTS will require new candidates to set up an account, which allows them to track their application’s progress. Through their account portal, candidates will also be able to provide any additional information needed in the hiring process, including setting up interviews as needed. After the final filing date, applicants will receive an email from DoNotReply@cdcr.ns2cloud.com or DoNotReply@CDCR (depending on the email provider), with direction on creating and/or accessing their account. For HRTS communication, this is in reference to Job Requisition (JR) 3322. CDCR employees are encouraged to use their existing CDCR email address (in ALL CAPS) on their application. Please see attached Duty Statement. Applicants will be disqualified from the interview process if the STD Form 678 is incomplete. That includes job titles, work address, time worked at that position and job duties. Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application. Please indicate the position number on your application: 065-213-1144-014. This position is located in Rancho Cordova. You will find additional information about the job in the Duty Statement. Working Conditions
The CDCR, Case Records Services Headquarters location in Rancho Cordova offers free parking as well as a variety of nearby shopping locations and restaurants. Minimum Requirements
CORRECTIONAL CASE RECORDS ADMINISTRATOR Additional Documents
Job Application Package Checklist Duty Statement Position Details
Job Code #:
JC-501802 Position #:
065-213-1144-014 Working Title:
Correctional Case Records Administrator Classification:
CORRECTIONAL CASE RECORDS ADMINISTRATOR Salary:
$8,305.00 - $10,319.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions:
1 Work Location:
Sacramento County Telework:
Hybrid Job Type:
Permanent, Full Time Department Information
Vision:
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Mission:
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug‑free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment. Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities. CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities. CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission. Special Requirements
Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board. Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services. Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter. When submitting supporting documents, PDF file format is preferred. CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to https://www.e-verify.gov/. This advertisement may be used for other vacancies that occur during the life of this recruitment. Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Corinne Hayes (279) 223-3054 CORINNE.HAYES@CDCR.CA.GOV Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Office of Civil Rights (916) 255-0458 M_CivilRights@cdcr.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Examination Information
To obtain list eligibility for the Correctional Case Records Administrator classification, before applying for the position, you must first take and pass the CalCareers examination. Qualifications
Statement of Qualifications
is REQUIRED and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate SOQ based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the SOQ’s. Please refer to the SOQ section below for specific instructions. Please complete your response to each statement listed below. The SOQ must be in 12 point Calibri font; have 1” margins; be limited to no more than two pages; be in numbered form; and detail the candidate’s knowledge and experience in the below areas. Describe your experience analyzing information and interpreting or applying laws, policy, and/or regulations. Describe your ability to effectively communicate in writing and in person to promote a positive and cooperative work environment. Provide one example of a time your communication skills made a difference in a situation. Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
#J-18808-Ljbffr