Spay Neuter Network
Job Summary
The HR Assistant plays a key role in supporting the Human Resources department by handling administrative tasks, assisting with recruitment and onboarding, maintaining employee records, and ensuring compliance with company policies and labor regulations for a dedicated team in a nonprofit environment. This position requires strong organizational skills, attention to detail, and the ability to maintain confidentiality.
Skills/Experience
Education: High school diploma or equivalent required; Bachelor’s degree in HR or related field preferred.
Experience: 1–2 years in HR or administrative role.
Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint); Familiarity with payroll software.
Soft Skills
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
High level of confidentiality and professionalism.
Human Resources Duties
Maintain accurate and up-to-date employee records in HR systems (Paycor).
Prepare HR-related documents such as contracts, offer letters, and termination notices.
Assist with payroll processes and keep track of time off plans.
Support benefits administration tasks such as enrollment, changes, and communication with employees.
Handle filing, scanning, and organizing HR documentation.
Assist with HR-related reporting for grants, audits, and board meetings.
Support HR projects and process improvements to enhance department operations.
Assist with coordinating training schedules for employees.
Recruitment & Onboarding
Post job openings on job boards and company website.
Screen resumes and schedule interviews.
Communicate with candidates throughout the hiring process.
Coordinate the full onboarding of new hires, including preparing welcome materials and conducting orientation sessions.
Maintain accurate applicant tracking and recruitment records.
Employee Relations & Compliance
Respond to employee inquiries regarding HR policies, benefits, and procedures.
Ensure compliance with labor laws, company policies, and safety regulations.
Help organize employee engagement activities and training programs.
Support performance review processes and maintain related documentation.
Handle employee relations issues and escalating as needed.
Ensure compliance with OSHA and workplace safety standards.
HR Reporting & Data Management
Generate reports on HR metrics such as turnover, absenteeism, and recruitment progress.
Track and monitor employee attendance and leave records.
Maintain confidentiality of sensitive employee information.
Additional Duties
Assist with internal audits and compliance checks.
Coordinate with other departments for HR-related needs.
Support HR projects such as diversity initiatives, wellness programs, and policy updates.
Expectations
Attention to detail and accuracy.
Ability to work independently and as part of a team.
Problem-solving and adaptability.
Passion for animal welfare and nonprofit work.
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 10–20 pounds occasionally (such as files, office supplies, or HR materials).
Must be able to navigate an office environment, including walking, standing, bending, and reaching as needed.
Ability to operate standard office equipment such as a computer, telephone, copier, and scanner.
Ability to communicate clearly in person, over the phone, and in writing.
May require occasional travel between company locations or off-site meeting venues.
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Skills/Experience
Education: High school diploma or equivalent required; Bachelor’s degree in HR or related field preferred.
Experience: 1–2 years in HR or administrative role.
Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint); Familiarity with payroll software.
Soft Skills
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
High level of confidentiality and professionalism.
Human Resources Duties
Maintain accurate and up-to-date employee records in HR systems (Paycor).
Prepare HR-related documents such as contracts, offer letters, and termination notices.
Assist with payroll processes and keep track of time off plans.
Support benefits administration tasks such as enrollment, changes, and communication with employees.
Handle filing, scanning, and organizing HR documentation.
Assist with HR-related reporting for grants, audits, and board meetings.
Support HR projects and process improvements to enhance department operations.
Assist with coordinating training schedules for employees.
Recruitment & Onboarding
Post job openings on job boards and company website.
Screen resumes and schedule interviews.
Communicate with candidates throughout the hiring process.
Coordinate the full onboarding of new hires, including preparing welcome materials and conducting orientation sessions.
Maintain accurate applicant tracking and recruitment records.
Employee Relations & Compliance
Respond to employee inquiries regarding HR policies, benefits, and procedures.
Ensure compliance with labor laws, company policies, and safety regulations.
Help organize employee engagement activities and training programs.
Support performance review processes and maintain related documentation.
Handle employee relations issues and escalating as needed.
Ensure compliance with OSHA and workplace safety standards.
HR Reporting & Data Management
Generate reports on HR metrics such as turnover, absenteeism, and recruitment progress.
Track and monitor employee attendance and leave records.
Maintain confidentiality of sensitive employee information.
Additional Duties
Assist with internal audits and compliance checks.
Coordinate with other departments for HR-related needs.
Support HR projects such as diversity initiatives, wellness programs, and policy updates.
Expectations
Attention to detail and accuracy.
Ability to work independently and as part of a team.
Problem-solving and adaptability.
Passion for animal welfare and nonprofit work.
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 10–20 pounds occasionally (such as files, office supplies, or HR materials).
Must be able to navigate an office environment, including walking, standing, bending, and reaching as needed.
Ability to operate standard office equipment such as a computer, telephone, copier, and scanner.
Ability to communicate clearly in person, over the phone, and in writing.
May require occasional travel between company locations or off-site meeting venues.
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