Albany State University
Absence Management & Leave Coordinator
Albany State University, Albany, Georgia, United States, 31701
Job Title
Absence Management & Leave Coordinator
Location Albany State Rec. Location
Regular/Temporary Regular
Full/Part Time Full-Time
Job ID 293670
About Us Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.
Job Summary Albany State University seeks a detail-oriented Absence Management & Leave Coordinator to administer all leave types for faculty and staff in alignment with University System of Georgia (USG) policies, Board of Regents guidelines, and applicable federal and state laws. The Coordinator serves as the primary point of contact for leave inquiries, ensures accurate time reporting and payroll coordination, and partners with HR, Payroll, supervisors, and campus units to drive compliant, consistent, and empathetic leave administration.
Sponsorship is not available for this position.
Responsibilities
Serve as the subject matter expert for all leave programs (e.g., FMLA, ADA, paid parental leave, military leave, sick and annual leave, Workers' Compensation, and related programs).
Evaluate leave requests, determine eligibility, and issue timely written determinations; coordinate fit for duty and return to work documentation.
Maintain accurate case files and leave tracking, safeguarding confidentiality (HIPAA and USG privacy standards).
Audit and reconcile timesheets and leave balances; coordinate with Payroll on adjustments to ensure accurate pay.
Partner with supervisors and department administrators to plan coverage and mitigate operational impacts during absences.
Provide clear guidance to employees and leaders; develop FAQs, templates, and training to improve understanding of leave policies.
Collaborate with the Workers' Compensation Specialist and external vendors on relevant cases.
Monitor regulatory changes; recommend policy/process updates and lead continuous improvement initiatives.
Prepare reports and dashboards on leave utilization, trends, compliance metrics, and service levels.
Perform other HR duties and special projects as assigned.
Required Qualifications
Bachelor's degree or equivalent combination of education and experience.
Two (2) or more years of full-time HR experience with exposure to leave administration.
Strong organizational, analytical, and problem-solving skills; effective written and verbal communication.
Demonstrated ability to handle confidential information and exercise sound judgment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS/timekeeping systems.
Preferred Qualifications
Direct leave of absence administration experience (2+ years).
Experience in higher education or public sector environments.
Familiarity with USG policies and OneUSG/PeopleSoft.
Working knowledge of federal and state leave laws and regulations.
Required Documents to Attach Interested candidates are invited to submit a detailed CV or résumé, a cover letter addressing the qualifications and responsibilities outlined above and contact information for at least three professional references. Application review will begin immediately and will continue until the position is successfully filled.
Knowledge, Skills, & Abilities Knowledge
Federal and state leave laws (FMLA, ADA, USERRA, workers' compensation).
USG policies, Board of Regents guidelines, and institutional procedures.
Time/attendance, leave accruals, and payroll processes.
Employee records management and retention requirements; confidentiality standards.
Skills
Analyze eligibility and medical documentation; manage complex cases.
Communicate policies clearly to employees and supervisors.
Organize multiple cases, deadlines, and priorities; maintain accurate records.
Audit and reconcile timesheets and leave balances; prepare written correspondence.
Abilities
Interpret and apply laws, policies, and procedures consistently.
Exercise sound judgment and discretion with confidential information.
Work independently while meeting service levels and deadlines.
Collaborate across HR, Benefits, Payroll, and campus partners; learn and use OneUSG/PeopleSoft.
Contact Information For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.
USG Core Values Integrity, Excellence, Accountability, and Respect
These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.
More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
Excellence We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.
Respect We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.
Community We strive to build community and value a good mindset.
Teamwork We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.
Learning We cultivate a practice of global pedagogies in a learning environment.
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
Certain positions may also require the selected candidate to submit to or have:
a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
a motor vehicle report for positions that require driving an Albany State University vehicle
a successful pre-employment drug test
Equal Employment Opportunity Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.
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Location Albany State Rec. Location
Regular/Temporary Regular
Full/Part Time Full-Time
Job ID 293670
About Us Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.
Job Summary Albany State University seeks a detail-oriented Absence Management & Leave Coordinator to administer all leave types for faculty and staff in alignment with University System of Georgia (USG) policies, Board of Regents guidelines, and applicable federal and state laws. The Coordinator serves as the primary point of contact for leave inquiries, ensures accurate time reporting and payroll coordination, and partners with HR, Payroll, supervisors, and campus units to drive compliant, consistent, and empathetic leave administration.
Sponsorship is not available for this position.
Responsibilities
Serve as the subject matter expert for all leave programs (e.g., FMLA, ADA, paid parental leave, military leave, sick and annual leave, Workers' Compensation, and related programs).
Evaluate leave requests, determine eligibility, and issue timely written determinations; coordinate fit for duty and return to work documentation.
Maintain accurate case files and leave tracking, safeguarding confidentiality (HIPAA and USG privacy standards).
Audit and reconcile timesheets and leave balances; coordinate with Payroll on adjustments to ensure accurate pay.
Partner with supervisors and department administrators to plan coverage and mitigate operational impacts during absences.
Provide clear guidance to employees and leaders; develop FAQs, templates, and training to improve understanding of leave policies.
Collaborate with the Workers' Compensation Specialist and external vendors on relevant cases.
Monitor regulatory changes; recommend policy/process updates and lead continuous improvement initiatives.
Prepare reports and dashboards on leave utilization, trends, compliance metrics, and service levels.
Perform other HR duties and special projects as assigned.
Required Qualifications
Bachelor's degree or equivalent combination of education and experience.
Two (2) or more years of full-time HR experience with exposure to leave administration.
Strong organizational, analytical, and problem-solving skills; effective written and verbal communication.
Demonstrated ability to handle confidential information and exercise sound judgment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS/timekeeping systems.
Preferred Qualifications
Direct leave of absence administration experience (2+ years).
Experience in higher education or public sector environments.
Familiarity with USG policies and OneUSG/PeopleSoft.
Working knowledge of federal and state leave laws and regulations.
Required Documents to Attach Interested candidates are invited to submit a detailed CV or résumé, a cover letter addressing the qualifications and responsibilities outlined above and contact information for at least three professional references. Application review will begin immediately and will continue until the position is successfully filled.
Knowledge, Skills, & Abilities Knowledge
Federal and state leave laws (FMLA, ADA, USERRA, workers' compensation).
USG policies, Board of Regents guidelines, and institutional procedures.
Time/attendance, leave accruals, and payroll processes.
Employee records management and retention requirements; confidentiality standards.
Skills
Analyze eligibility and medical documentation; manage complex cases.
Communicate policies clearly to employees and supervisors.
Organize multiple cases, deadlines, and priorities; maintain accurate records.
Audit and reconcile timesheets and leave balances; prepare written correspondence.
Abilities
Interpret and apply laws, policies, and procedures consistently.
Exercise sound judgment and discretion with confidential information.
Work independently while meeting service levels and deadlines.
Collaborate across HR, Benefits, Payroll, and campus partners; learn and use OneUSG/PeopleSoft.
Contact Information For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.
USG Core Values Integrity, Excellence, Accountability, and Respect
These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.
More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
Excellence We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.
Respect We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.
Community We strive to build community and value a good mindset.
Teamwork We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.
Learning We cultivate a practice of global pedagogies in a learning environment.
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
Certain positions may also require the selected candidate to submit to or have:
a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
a motor vehicle report for positions that require driving an Albany State University vehicle
a successful pre-employment drug test
Equal Employment Opportunity Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.
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