Inside Higher Ed
Absence Management & Leave Coordinator
Inside Higher Ed, Albany, Georgia, United States, 31701
Absence Management & Leave Coordinator
Albany State University – Location: Albany State Rec. Location
Job Summary Albany State University seeks a detail‑oriented Absence Management & Leave Coordinator to administer all leave types for faculty and staff in alignment with University System of Georgia (USG) policies, Board of Regents guidelines, and applicable federal and state laws. The Coordinator serves as the primary point of contact for leave inquiries, ensures accurate time reporting and payroll coordination, and partners with HR, Payroll, supervisors, and campus units to drive compliant, consistent, and empathetic leave administration.
Responsibilities
Serve as the subject matter expert for all leave programs (e.g., FMLA, ADA, paid parental leave, military leave, sick and annual leave, Workers' Compensation, and related programs).
Evaluate leave requests, determine eligibility, and issue timely written determinations; coordinate fit for duty and return-to-work documentation.
Maintain accurate case files and leave tracking, safeguarding confidentiality (HIPAA and USG privacy standards).
Audit and reconcile timesheets and leave balances; coordinate with Payroll on adjustments to ensure accurate pay.
Partner with supervisors and department administrators to plan coverage and mitigate operational impacts during absences.
Provide clear guidance to employees and leaders; develop FAQs, templates, and training to improve understanding of leave policies.
Collaborate with the Workers' Compensation Specialist and external vendors on relevant cases.
Monitor regulatory changes; recommend policy/process updates and lead continuous improvement initiatives.
Prepare reports and dashboards on leave utilization, trends, compliance metrics, and service levels.
Perform other HR duties and special projects as assigned.
Required Qualifications
Bachelor's degree or equivalent combination of education and experience.
Two (2) or more years of full-time HR experience with exposure to leave administration.
Strong organizational, analytical, and problem‑solving skills; effective written and verbal communication.
Demonstrated ability to handle confidential information and exercise sound judgment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS/time‑keeping systems.
Preferred Qualifications
Direct leave of absence administration experience (2+ years).
Experience in higher education or public sector environments.
Familiarity with USG policies and OneUSG/PeopleSoft.
Working knowledge of federal and state leave laws and regulations.
Required Documents to Attach Interested candidates are invited to submit a detailed CV or résumé, a cover letter addressing the qualifications and responsibilities outlined above, and contact information for at least three professional references. Application review will begin immediately and will continue until the position is successfully filled.
Knowledge, Skills & Abilities
Federal and state leave laws (FMLA, ADA, USERRA, workers' compensation).
USG policies, Board of Regents guidelines, and institutional procedures.
Time/attendance, leave accruals, and payroll processes.
Employee records management and retention requirements; confidentiality standards.
Contact Information For more information or questions about this job posting, please contact the Office of Human Resources at (229) 500-2026 or by email at
hrasu@asurams.edu.
For technical support, call the USG Service Desk at (877) 251-2644 or email
support@usg.edu.
Equal Employment Opportunity Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University. Certain positions may also require the selected candidate to submit to or have:
a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
a motor vehicle report for positions that require driving an Albany State University vehicle
a successful pre‑employment drug test
#J-18808-Ljbffr
Job Summary Albany State University seeks a detail‑oriented Absence Management & Leave Coordinator to administer all leave types for faculty and staff in alignment with University System of Georgia (USG) policies, Board of Regents guidelines, and applicable federal and state laws. The Coordinator serves as the primary point of contact for leave inquiries, ensures accurate time reporting and payroll coordination, and partners with HR, Payroll, supervisors, and campus units to drive compliant, consistent, and empathetic leave administration.
Responsibilities
Serve as the subject matter expert for all leave programs (e.g., FMLA, ADA, paid parental leave, military leave, sick and annual leave, Workers' Compensation, and related programs).
Evaluate leave requests, determine eligibility, and issue timely written determinations; coordinate fit for duty and return-to-work documentation.
Maintain accurate case files and leave tracking, safeguarding confidentiality (HIPAA and USG privacy standards).
Audit and reconcile timesheets and leave balances; coordinate with Payroll on adjustments to ensure accurate pay.
Partner with supervisors and department administrators to plan coverage and mitigate operational impacts during absences.
Provide clear guidance to employees and leaders; develop FAQs, templates, and training to improve understanding of leave policies.
Collaborate with the Workers' Compensation Specialist and external vendors on relevant cases.
Monitor regulatory changes; recommend policy/process updates and lead continuous improvement initiatives.
Prepare reports and dashboards on leave utilization, trends, compliance metrics, and service levels.
Perform other HR duties and special projects as assigned.
Required Qualifications
Bachelor's degree or equivalent combination of education and experience.
Two (2) or more years of full-time HR experience with exposure to leave administration.
Strong organizational, analytical, and problem‑solving skills; effective written and verbal communication.
Demonstrated ability to handle confidential information and exercise sound judgment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS/time‑keeping systems.
Preferred Qualifications
Direct leave of absence administration experience (2+ years).
Experience in higher education or public sector environments.
Familiarity with USG policies and OneUSG/PeopleSoft.
Working knowledge of federal and state leave laws and regulations.
Required Documents to Attach Interested candidates are invited to submit a detailed CV or résumé, a cover letter addressing the qualifications and responsibilities outlined above, and contact information for at least three professional references. Application review will begin immediately and will continue until the position is successfully filled.
Knowledge, Skills & Abilities
Federal and state leave laws (FMLA, ADA, USERRA, workers' compensation).
USG policies, Board of Regents guidelines, and institutional procedures.
Time/attendance, leave accruals, and payroll processes.
Employee records management and retention requirements; confidentiality standards.
Contact Information For more information or questions about this job posting, please contact the Office of Human Resources at (229) 500-2026 or by email at
hrasu@asurams.edu.
For technical support, call the USG Service Desk at (877) 251-2644 or email
support@usg.edu.
Equal Employment Opportunity Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University. Certain positions may also require the selected candidate to submit to or have:
a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
a motor vehicle report for positions that require driving an Albany State University vehicle
a successful pre‑employment drug test
#J-18808-Ljbffr