University of Utah Health Research
Program Specialist I, OACC
University of Utah Health Research, Salt Lake City, Utah, United States, 84193
Program Specialist I, OACC
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University of Utah Health Research
Job Information
Open Date: 11/03/2025
Close Date: 01/03/2026
Requisition Number: PRN43479B
Job Title: Program Specialist I, OACC
Career Progression Track: P00
Track Level: P1 - Entry Level Pro
FLSA Code: Professional
Patient Sensitive Job Code: No
Standard Hours per Week: 40
Full Time or Part Time: Full Time
Shift: Day
Work Schedule Summary: Monday – Friday, business hours. Hybrid work arrangements may be available.
Venue: 27 S Mario Capecchi Dr., Salt Lake City, UT 84113
Department: 01474 - SOM Ofc of Acad Culture&Comm
Location: Campus
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: $42,000 – $44,000 annually
Job Code: P23711
Grade: P13
Job Summary The Office of Academic Culture and Community in the Spencer Fox Eccles School of Medicine at the University of Utah seeks a Program Specialist to oversee a variety of programs and activities. The specialist will coordinate, organize, and track current and future programming for medical and pre‑medical students; lead development and implementation of community outreach programs; and foster relationships between the office and community.
Responsibilities
Design and implement programs aligned with the university’s mission; set goals and benchmarks.
Ensure programs meet community needs and reflect expectations; collect feedback for continuous improvement.
Coordinate fundraising, budgeting, and community outreach activities; manage special events for public visibility.
Oversee day-to-day administrative matters of the program.
Develop and execute program goals and objectives.
Co‑lead/support medical student and pre‑medical programs.
Lead planning, analysis, execution, and evaluation of community events; build strategic relationships.
Plan and organize events and observances throughout the year.
Support community and tribal activities, including outreach visits and partner engagements.
Monitor program quality and effectiveness; prepare reports and share findings.
Coordinate logistics and scheduling: appointments, room reservations, catering, supplies, technology setup.
Participate in program meetings, transcribe minutes, respond to calls and emails, and distribute minutes.
Support administrative tasks: purchasing, inventory, payment requests, travel reimbursements, campus orders, purchase orders, expense tracking, financial reporting, data entry into FMS database.
Manage multiple concurrent programs, maintaining deadlines and making on‑the‑spot decisions.
Support marketing efforts, content creation, newsletter, social media, and promotion.
Coordinate arrangements for visiting faculty or speakers: travel, hotel, meeting space, honoraria, schedule.
Prepare, collect, distribute, and summarize surveys and data for program records.
Provide administrative support to other coordinators, program managers, directors, and deans.
Manage and supply community lounge inventory.
Qualifications Required:
Bachelor’s degree (or equivalency) + 2 years related work experience or Master’s degree.
Entry‑level position in the General Professional track.
Basic planning, organizing, and communication skills.
Proficiency with budgeting, fundraising and event planning.
Preferred:
Highly effective communication and interpersonal skills.
Experience in event planning, logistics management, and execution.
Experience with Zoom, Canvas, PeopleSoft, Qualtrics, Adobe, Microsoft Suites, Google Workspace, social media platforms, Drupal.
Independent worker with strong coordination and detail‑oriented organizational skills.
Benefits The University staff benefits package includes healthcare and dental plan options, tuition reduction, UTA pass (Bus & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more.
EEO / Equal Opportunity Statement The University of Utah is an affirmative action/equal opportunity employer. We do not discriminate based on
race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status.
The University does not discriminate on the basis of sex in the education program or activity that it operates, in accordance with Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Reasonable accommodations in the application process are available for applicants with disabilities.
Additional Information There may be a background check and/or drug screen. The University values experience in settings with diverse students and a commitment to improving access to higher education for historically underrepresented students. Contact Human Resources at (801) 581‑7447 for information about retirement and post‑retirement rules.
#J-18808-Ljbffr
–
University of Utah Health Research
Job Information
Open Date: 11/03/2025
Close Date: 01/03/2026
Requisition Number: PRN43479B
Job Title: Program Specialist I, OACC
Career Progression Track: P00
Track Level: P1 - Entry Level Pro
FLSA Code: Professional
Patient Sensitive Job Code: No
Standard Hours per Week: 40
Full Time or Part Time: Full Time
Shift: Day
Work Schedule Summary: Monday – Friday, business hours. Hybrid work arrangements may be available.
Venue: 27 S Mario Capecchi Dr., Salt Lake City, UT 84113
Department: 01474 - SOM Ofc of Acad Culture&Comm
Location: Campus
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: $42,000 – $44,000 annually
Job Code: P23711
Grade: P13
Job Summary The Office of Academic Culture and Community in the Spencer Fox Eccles School of Medicine at the University of Utah seeks a Program Specialist to oversee a variety of programs and activities. The specialist will coordinate, organize, and track current and future programming for medical and pre‑medical students; lead development and implementation of community outreach programs; and foster relationships between the office and community.
Responsibilities
Design and implement programs aligned with the university’s mission; set goals and benchmarks.
Ensure programs meet community needs and reflect expectations; collect feedback for continuous improvement.
Coordinate fundraising, budgeting, and community outreach activities; manage special events for public visibility.
Oversee day-to-day administrative matters of the program.
Develop and execute program goals and objectives.
Co‑lead/support medical student and pre‑medical programs.
Lead planning, analysis, execution, and evaluation of community events; build strategic relationships.
Plan and organize events and observances throughout the year.
Support community and tribal activities, including outreach visits and partner engagements.
Monitor program quality and effectiveness; prepare reports and share findings.
Coordinate logistics and scheduling: appointments, room reservations, catering, supplies, technology setup.
Participate in program meetings, transcribe minutes, respond to calls and emails, and distribute minutes.
Support administrative tasks: purchasing, inventory, payment requests, travel reimbursements, campus orders, purchase orders, expense tracking, financial reporting, data entry into FMS database.
Manage multiple concurrent programs, maintaining deadlines and making on‑the‑spot decisions.
Support marketing efforts, content creation, newsletter, social media, and promotion.
Coordinate arrangements for visiting faculty or speakers: travel, hotel, meeting space, honoraria, schedule.
Prepare, collect, distribute, and summarize surveys and data for program records.
Provide administrative support to other coordinators, program managers, directors, and deans.
Manage and supply community lounge inventory.
Qualifications Required:
Bachelor’s degree (or equivalency) + 2 years related work experience or Master’s degree.
Entry‑level position in the General Professional track.
Basic planning, organizing, and communication skills.
Proficiency with budgeting, fundraising and event planning.
Preferred:
Highly effective communication and interpersonal skills.
Experience in event planning, logistics management, and execution.
Experience with Zoom, Canvas, PeopleSoft, Qualtrics, Adobe, Microsoft Suites, Google Workspace, social media platforms, Drupal.
Independent worker with strong coordination and detail‑oriented organizational skills.
Benefits The University staff benefits package includes healthcare and dental plan options, tuition reduction, UTA pass (Bus & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more.
EEO / Equal Opportunity Statement The University of Utah is an affirmative action/equal opportunity employer. We do not discriminate based on
race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status.
The University does not discriminate on the basis of sex in the education program or activity that it operates, in accordance with Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Reasonable accommodations in the application process are available for applicants with disabilities.
Additional Information There may be a background check and/or drug screen. The University values experience in settings with diverse students and a commitment to improving access to higher education for historically underrepresented students. Contact Human Resources at (801) 581‑7447 for information about retirement and post‑retirement rules.
#J-18808-Ljbffr