Administrative assistant Job at Union Depot in Rancho Cucamonga

Pay: $22.00 hourly
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

We are seeking a dynamic and highly organized Administrative Assistant to support our operations and management team in a fast-paced, multi-site environment. This role requires exceptional communication, critical thinking, and problem-solving skills to ensure smooth office and site operations. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative setting.

Key Responsibilities

Payroll & HR Support

• Act as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force & ADP).
• Research and submit retroactive and adjustment payment requests; resolve payroll issues promptly.
• Review and process vacation and sick time requests per CBA and local ordinances.
• Distribute payroll checks and coordinate complex payroll situations with Corporate Payroll team.
• Assist HR with scheduling employee visits, intake complaints, and coordinate with HR Manager on complex issues.

Administrative & Office Management

• Provide administrative support including answering and routing calls, scheduling meetings, and coordinating conference room requests.
• Manage office vendor inspections/repairs and order office/field supplies as authorized.
• Perform other duties as assigned or requested, including cleaning and upkeep of office space
• Document Control & Reporting
• Set up and maintain client and vendor files (invoices, payments, contracts).
• Draft and execute service contracts, purchase orders, and assist with A/P support.
• Track Certificates of Insurance (COI) and maintain preventative maintenance schedules.

Onboarding & Training

• Coordinate new hire orientation and training with Recruiter and Office Operations team.
• Customer Service & Communication
• Represent the company professionally and courteously at all times.
• Provide excellent service to internal teams and external partners.
• Other Duties
• Perform special projects and additional tasks as assigned.

Qualifications

Education: High school diploma required; bachelor’s degree preferred.

Experience: Minimum 2+ years in an administrative role within a corporate or professional setting; property management or commercial real estate experience a plus.

Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Language: Bilingual in English and Spanish strongly preferred.

Core Competencies

• Strong organizational and time-management skills.
• Ability to multi-task and prioritize in a fast-paced environment.
• Problem-solving and analytical skills; self-starter mindset.

Job Info

• Job Identification 129384
• Posting Date 12/17/2025, 01:45 AM
• Job Schedule Full time