CBIZ is hiring: Senior Administrative Assistant in Costa Mesa

Talent Matchmaker | West Region | Arizona, California, Washington

Job Description

Essential Functions And Primary Duties

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Prepare various documents which may include invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
• Read and analyze incoming memos, submissions, mail and reports to determine significance; plan distribution
• Perform project work
• Oversee building and office access, parking, facilities maintenance, and vendor coordination.
• Greet and assist visitors, manage office arrangements, and field inquiries from team members and clients
• Assist with IT setup, conference room technology, and preparation for meetings and events.
• Schedule and manage conference rooms, hoteling desks, and front desk coverage.
• Coordinate office tours, clean out desks, and organize setups for new team members.
• Coordinate and help execute office events in collaboration with the team.
• Make travel arrangements for executives as requested
• Create and improve operational processes and procedures
• Additional responsibilities as assigned

Minimum Qualifications

• High School Diploma or GED
• 3 years relevant work experience in an office environment and preferably performing as an administrative assistant
• Proficient use of applicable technology
• Advanced computer skills in Word, Excel, PowerPoint, and Outlook
• Ability to manage multiple projects and deliverables simultaneouslyExcellent written/verbal communication skills and use of grammar
• Excellent organizational skills and attention to detail
• Ability to adapt to a changing environment
• Ability to follow standard procedures
• Ability to work cooperatively with others
• Ability to build relationships and trust with internal and external clients and other key stakeholders

About Us

CBIZ Inc. is a leading professional services advisor to middle market businesses and organizations nationwide. With unmatched industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers forward-thinking insights and actionable solutions to help clients anticipate what's next and discover new ways to accelerate growth. CBIZ has more than 10,000 team members across more than 160 locations in 22 major markets coast to coast.

CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attestation services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.