Bi-Lingual Administrative Assistant Job at Ultimate Staffing in Sacramento

Business Solutions Manager - Lets Connect!

Position Summary: We are looking for a highly organized and proactive Bilingual Administrative Assistant fluent in English and Spanish. This role is essential for supporting daily office operations, ensuring smooth communication across teams, and providing exceptional service to clients and stakeholders in both languages.

Key Responsibilities

• Perform general administrative tasks including scheduling, filing, and data entry.
• Translate and prepare documents, emails, and reports in English and Spanish.
• Act as a liaison for internal and external communications, ensuring clarity and professionalism in both languages.
• Manage calendars, coordinate meetings, and arrange travel logistics.
• Handle incoming calls and inquiries, providing accurate information and assistance.
• Maintain confidential records and support compliance with company policies.
• Assist with special projects and provide support to various departments as needed.

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Previous experience in an administrative or office support role.
• Fluency in English and Spanish (written and verbal) required.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.

Preferred Skills

• Experience translating business documents and correspondence.
• Familiarity with office management systems and procedures.
• Ability to work independently and collaboratively.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Administrative and Support Services