Executive Assistant Job at Mack & Associates, Ltd. in Austin

Executive Assistant to Chief Executive Officer

Mack & Associates, Ltd. is a fast‑growing holding company and family office in Austin, Texas seeking a high‑performing Executive Assistant to partner closely with senior leadership. The role is highly visible, acting as a true thought partner to executives and driving focus, efficiency, and momentum across the organization. The position offers a competitive salary range of $80,000 – $120,000 per year, commensurate with experience, along with a comprehensive benefits package including medical and dental insurance, generous PTO, a 401(k) plan, company‑paid holidays, commuter benefits, mental‑health resources, and access to team gatherings and exclusive concerts.

Base pay range: $80,000.00/yr - $120,000.00/yr

Responsibilities of the Executive Assistant

• Own and expertly manage a complex executive calendar, balancing internal priorities with external meetings, investor engagements, and board interactions
• Coordinate seamless domestic and international travel, producing thoughtful itineraries and handling last‑minute changes with confidence
• Monitor executive inboxes, surface key priorities, draft polished correspondence, and ensure follow‑ups are completed
• Prepare high‑quality meeting materials, agendas, and briefing documents so leadership is consistently well‑prepared
• Serve as a trusted gatekeeper and liaison, exercising sound judgment while maintaining strong relationships with internal and external stakeholders
• Anticipate needs, proactively resolve scheduling conflicts, and create space for executives to focus on what matters most
• Act as the welcoming first point of contact for office guests, ensuring a professional, organized, and positive experience
• Oversee daily office operations, including vendors, supplies, access, and workspace logistics, keeping the office running smoothly
• Partner with building management on facilities, security, and access needs
• Plan and support leadership meetings, investor events, team offsites, and firm gatherings from start to finish
• Assist with interview scheduling, onboarding coordination, and intern logistics as the firm continues to grow
• Maintain and improve firm‑wide organizational systems, contact lists, and internal documentation
• Support firm‑wide meeting cadence and preparation as needed
• Provide reliable, hands‑on administrative and operational support to ensure seamless day‑to‑day operations

Qualifications of the Executive Assistant

• Minimum of 3–7 years of experience as an Executive Assistant to C‑Suite or Senior Leadership
• Demonstrated success supporting senior executives in a fast‑paced, high‑performance, high‑stakes environment
• Exceptional organizational skills with strong attention to detail and follow‑through
• Excellent written and verbal communication skills, with the ability to interact confidently at all levels
• Proven discretion and sound judgment when handling sensitive and confidential information
• Ability to manage multiple priorities while staying calm, flexible, and solutions‑focused
• Proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint
• Comfort using modern office tools and collaboration platforms
• Proactive, resourceful, and self‑directed with a strong sense of ownership
• Professional, personable, and collaborative approach