Executive Assistant Job at C-SUITE ASSISTANTS in Houston

Director of Recruiting Operations / Sr. Executive Recruiter at C-Suite Assistants

Executive Assistant to the CEO and CFO, Entrepreneurial Power & Energy Firm, Houston, Texas

Our client, a growing entrepreneurial power and energy company, is looking for an Executive Assistant to support the CEO and CFO and to be the “go to” person to manage their office (10 employees). The successful candidate will work closely with the main principals as an operational right hand, handling complex calendar management, event planning, and providing high-touch administrative support. The ideal candidate is high-energy, proactive, entrepreneurial, and able to anticipate needs and solve problems independently.

About the Job

• Support the CEO and CFO with calendar management and meeting scheduling, adapting to shifting priorities
• Arrange domestic and international travel arrangements and itineraries
• Handle C‑Suite and office expenses
• Serve as the office’s go‑to for all logistics; coordinate office needs and liaison with external vendors/services, including technology
• Coordinate office meetings, set up conference rooms with appropriate materials, catering, and technology
• Help prepare client presentations, PowerPoint and collateral materials
• Arrange special events and client dinners with internal and external stakeholders
• Order office supplies and snacks
• Execute special ad‑hoc projects
• Perform personal errands
• Salary plus discretionary bonus, comprehensive health benefits

About You

• 3-5 years of experience as an Executive Assistant to C‑Suite executives, Bachelor’s degree
• Very detail‑oriented, organized, and a strong project manager with a creative mindset for independent problem solving
• High integrity and discretion in handling confidential information; high emotional and intellectual intelligence
• Proficient with Microsoft Office Suite and tech‑savvy, with interest or experience in AI
• Excellent written and verbal communication skills
• Team‑oriented and responsible, warm and engaging with a client‑focused personality and high‑touch service mentality

Seniority level

Executive

Employment type

Full‑time

Job function

Administrative, General Business, and Project Management

Industries

Energy Technology, Oil and Gas, Venture Capital and Private Equity Principals

Benefits

• Medical insurance
• Vision insurance