Executive Assistant (Remote) Job at House Buyers of America, Inc. in Seattle

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will support our fast‑paced, growth‑oriented CEO. This role requires a minimum of 3 years of experience supporting executives, a high level of accuracy, attention to detail, and the ability to work independently and solve problems. You must be available after regular hours when needed and able to handle critical deadlines on short notice. This position is FULLY REMOTE.

What you will do

• Manage and prioritize the CEO’s calendar and schedule.
• Manage the CEO’s inbox, screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
• Provide executive administrative support for projects by performing analyses and preparing supporting documentation for the executive leadership team.
• Coordinate adherence to deadlines and completion of special projects, correspondence, and reports; develop and refine presentations as required.
• Plan and organize meetings.
• Attend meetings, report back to the CEO, and communicate the CEO’s priorities.
• Bid out vendors and key resources needed by the company, negotiating the best pricing and terms.
• Assist with development and preparation of various reports and schedules under the direction of the assigned executive or department professionals.
• Compose, edit, and proofread correspondence, contracts, reports, and presentations.
• Update task‑management software for key action items.
• Provide communication support across the practice area.
• Compile meeting agendas and minutes as needed.
• Perform routine administrative tasks such as filing and drafting correspondence.
• Read and analyze incoming memos, submissions, and reports to determine significance and plan distribution.
• Prepare responses to correspondence containing routine inquiries.
• Maintain strict confidentiality of company and executive information.
• Occasionally interview candidates.
• Perform various administrative functions as requested.

About You

• 3 + years of related experience as an executive assistant.
• 10 + years of administrative experience.
• Strong communication skills (both written and verbal).
• Strong skills within the MS Office Suite.
• Ability to develop presentations and materials that are client‑ and/or executive‑management‑ready.
• Associate’s degree from an accredited university required; Bachelor’s degree from an accredited university preferred.

Why we are a great place to work

• Our company is FULLY REMOTE.
• We offer competitive pay, great benefits, great people, casual dress, team events, and a work‑hard/play‑hard environment.
• Revenue increased 67 % year over year (Jan – Nov 2025).
• Acquisitions increased 71 % year over year (Jan – Nov 2025).
• Dispositions increased 70 % year over year (Jan – Nov 2025).
• We are continuing nationwide expansion; in the past year we expanded to 44 states and Washington D.C.

House Buyers of America is a residential real‑estate investment company founded in 2001 and headquartered in Tyson’s Corner, VA. We buy, renovate, and resell a high volume of homes, offering a guaranteed, fast, and hassle‑free sale to people who want to sell their house without paying a Realtor commission. The company has a history of strong growth, having bought and sold thousands of houses. It grew from $0 to $50 million in annual revenue within its first three years and won the Ernst & Young Entrepreneur of the Year award. House Buyers of America is proudly a member of the Inc 5000 list.

House Buyers is an equal‑opportunity employer and does not discriminate by sex, creed, race, or age. www.HouseBuyersOfAmerica.com

Compensation Range: $60,000 – $100,000 / year (based on experience)

Seniority level: Mid‑Senior level | Employment type: Full‑time | Job function: Administrative