Musick, Peeler & Garrett
Administrative Coordinator
Musick, Peeler & Garrett, California, Missouri, United States, 65018
Get AI-powered advice on this job and more exclusive features.
Direct message the job poster from Musick, Peeler & Garrett
Director of Human Resources at Musick, Peeler & Garrett LLP Musick Peeler is seeking an
Administrative Coordinator
with demonstrated leadership abilities to oversee the day-to-day administrative operations of our Westlake Village office. This is a full-time, on-site, hourly, non-exempt position with a work schedule of 8:30 a.m. to 5:00 p.m. The ideal candidate takes initiative on a daily basis, exercises sound judgment, and ensures the office operates smoothly, efficiently, and professionally.
This position reports directly to the Director of Human Resources and leads all day-to-day administrative functions for the Westlake Village office. The Administrative Coordinator works closely with firm management, including the Director of Human Resources and the Director of Administration. This role also serves as the main administrative point of contact for the Westlake Village office, both internally with attorneys and staff, and externally with vendors, clients, and third parties.
Key Responsibilities
Oversee front and back-office operations to ensure efficient daily functionality
Manage reception duties, including answering and routing calls through the main switchboard
Greet clients, guests, and vendors in a professional and welcoming manner
Coordinate conference room scheduling and set‑ups
Handle bank deposits and manage petty cash
Manage online firm vendor accounts on behalf of the Westlake Village office
Assist with attorney timesheets, expense reimbursements, and client overflow work, as needed
Serve as the primary contact for building management and office vendors
Handle copy and scan projects for attorneys and staff
Handle daily mail and FedEx distribution
Maintain cleanliness and organization of common areas and offices
Order and restock office and kitchen supplies; manage all inventory
Assist with lunch/catering orders, as needed
Coordinate and assist with office/firm events
Provide general administrative support to attorneys and staff
Qualifications
Prior experience in a legal or professional services environment preferred
Proficiency in Microsoft Word (2010 or higher) preferred
Experience with Outlook, Excel, iManage, and Adobe Pro is a plus
Strong organizational skills, attention to detail, and reliability
Ability to take initiative and lead daily office operations
Ability to communicate effectively and professionally with firm management, attorneys, staff, and external vendors
Professional appearance and demeanor required
Ability to collaborate and work as a team with office staff
Musick Peeler offers a collaborative and professional work environment with a competitive salary and excellent benefits. A summary of our full-time, non-exempt benefits includes:
Retirement: 401(k) plan with annual employer contribution; employee deferrals
Healthcare: Medical (HMO/PPO options), dental, and vision coverage; dependent coverage, domestic partners coverage is available
Life Insurance: Group and supplemental life insurance options available
Disability: Long‑term disability and long‑term care insurance options available
Wellbeing: Employee wellbeing initiatives, including EAP professional counseling and referral services
Paid Time Off: Competitive vacation and sick leave; paid firm holidays
Parking: Covered parking
Celebrations: Events for holidays, birthday commemorations, special staff acknowledgments and annual firm events
Flexible Spending Account (FSA)/Plans – Sections 125 and 132 plans available
Professional Development: On‑boarding and in‑house training programs, continuing learning and professional growth and development opportunities
Salary range for this position is $70K+ DOE
Firm Info:
Please visit www.musickpeeler.com for more detailed information about our firm.
Musick, Peeler & Garrett LLP provides equal employment opportunity to all employees and applicants without regard to race, color, creed, gender, religion, marital status, age, national origin, sex or any other applicable category protected by state and/or federal laws. In addition to federal law requirements, Musick, Peeler & Garrett LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the firm has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, retention, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
#J-18808-Ljbffr
Direct message the job poster from Musick, Peeler & Garrett
Director of Human Resources at Musick, Peeler & Garrett LLP Musick Peeler is seeking an
Administrative Coordinator
with demonstrated leadership abilities to oversee the day-to-day administrative operations of our Westlake Village office. This is a full-time, on-site, hourly, non-exempt position with a work schedule of 8:30 a.m. to 5:00 p.m. The ideal candidate takes initiative on a daily basis, exercises sound judgment, and ensures the office operates smoothly, efficiently, and professionally.
This position reports directly to the Director of Human Resources and leads all day-to-day administrative functions for the Westlake Village office. The Administrative Coordinator works closely with firm management, including the Director of Human Resources and the Director of Administration. This role also serves as the main administrative point of contact for the Westlake Village office, both internally with attorneys and staff, and externally with vendors, clients, and third parties.
Key Responsibilities
Oversee front and back-office operations to ensure efficient daily functionality
Manage reception duties, including answering and routing calls through the main switchboard
Greet clients, guests, and vendors in a professional and welcoming manner
Coordinate conference room scheduling and set‑ups
Handle bank deposits and manage petty cash
Manage online firm vendor accounts on behalf of the Westlake Village office
Assist with attorney timesheets, expense reimbursements, and client overflow work, as needed
Serve as the primary contact for building management and office vendors
Handle copy and scan projects for attorneys and staff
Handle daily mail and FedEx distribution
Maintain cleanliness and organization of common areas and offices
Order and restock office and kitchen supplies; manage all inventory
Assist with lunch/catering orders, as needed
Coordinate and assist with office/firm events
Provide general administrative support to attorneys and staff
Qualifications
Prior experience in a legal or professional services environment preferred
Proficiency in Microsoft Word (2010 or higher) preferred
Experience with Outlook, Excel, iManage, and Adobe Pro is a plus
Strong organizational skills, attention to detail, and reliability
Ability to take initiative and lead daily office operations
Ability to communicate effectively and professionally with firm management, attorneys, staff, and external vendors
Professional appearance and demeanor required
Ability to collaborate and work as a team with office staff
Musick Peeler offers a collaborative and professional work environment with a competitive salary and excellent benefits. A summary of our full-time, non-exempt benefits includes:
Retirement: 401(k) plan with annual employer contribution; employee deferrals
Healthcare: Medical (HMO/PPO options), dental, and vision coverage; dependent coverage, domestic partners coverage is available
Life Insurance: Group and supplemental life insurance options available
Disability: Long‑term disability and long‑term care insurance options available
Wellbeing: Employee wellbeing initiatives, including EAP professional counseling and referral services
Paid Time Off: Competitive vacation and sick leave; paid firm holidays
Parking: Covered parking
Celebrations: Events for holidays, birthday commemorations, special staff acknowledgments and annual firm events
Flexible Spending Account (FSA)/Plans – Sections 125 and 132 plans available
Professional Development: On‑boarding and in‑house training programs, continuing learning and professional growth and development opportunities
Salary range for this position is $70K+ DOE
Firm Info:
Please visit www.musickpeeler.com for more detailed information about our firm.
Musick, Peeler & Garrett LLP provides equal employment opportunity to all employees and applicants without regard to race, color, creed, gender, religion, marital status, age, national origin, sex or any other applicable category protected by state and/or federal laws. In addition to federal law requirements, Musick, Peeler & Garrett LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the firm has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, retention, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
#J-18808-Ljbffr