Administrative Assistant Job at Robert Half in Wilmington

We are looking for a dedicated and organized Administrative Assistant to join our team in Wilmington, Delaware. In this role, you will be responsible for ensuring smooth daily operations, providing exceptional support to visitors, and managing critical administrative tasks. This is a part-time contract position, offering an opportunity to contribute to a welcoming and detail-oriented environment.

Responsibilities:

• Answer incoming phone calls courteously, addressing inquiries and redirecting calls as necessary.

• Welcome visitors and guests, ensuring a friendly and secure environment while assisting them with their needs.

• Create and edit memos, flyers, and other materials using Microsoft Office applications, ensuring accuracy and attention to detail.

• Maintain and update records, event calendars, and schedules to support efficient operations.

• Keep the reception area tidy and organized, promoting a detail-oriented atmosphere.

• Manage supplies needed for office tasks and flyer production, placing orders as required.

• Provide proofreading and editing support to enhance the quality of written materials.

• Assist with email correspondence and other communication tasks to ensure timely responses.

• Support scheduling and appointment management to optimize workflow.

• Strong verbal and written communication skills, with a focus on customer service.
• Proficiency in Microsoft Office applications, including Word, Excel, and Publisher.
• Excellent organizational abilities, attention to detail, and multitasking skills.
• Friendly and approachable personality, with the ability to interact effectively with diverse individuals.
• Experience managing schedules and appointments.
• Familiarity with email correspondence and data entry processes.
• Ability to maintain a neat and detail-oriented workspace.
• Previous experience in administrative roles is preferred but not mandatory.