The Association of Technology, Management and Applied Engineering
Clinical Site & Faculty Relations Coordinator
The Association of Technology, Management and Applied Engineering, Athens, Georgia, us, 30604
Position Summary
This Curriculum Office (CO) position provides support for clinical education in the Clerkship and Enrichment curriculum at the AU/UGA Medical Partnership and UGA School of Medicine. As part of the CO team, the Clinical Site & Faculty Relations Coordinator will work with the Assistant Dean for Clinical Curriculum to ensure that Clerkship Directors and Community Faculty Preceptors are up to date with required MP/SOM educational programming and will participate in the planning, preparation, and implementation of programs related to Clerkship Director and Community Faculty Preceptor development.
Responsibilities include maintaining community faculty rosters and site agreements; collating and distributing instructional materials; staging and promoting outreach events; and coordinating quality service for new initiatives. The coordinator will also handle confidential data related to precepting faculty evaluations and site contracts, maintain strict confidentiality, and interface with other CO staff and Curriculum leadership to cultivate relationships with students, faculty, and staff.
Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Experience working in an educational environment.
Proficiency in using Office and curriculum management software.
Bachelor's Degree.
Knowledge, Skills, Abilities and/or Competencies
Excellent computer skills for Word, Excel, PowerPoint, SharePoint, Outlook, and other needed software.
Excellent verbal and written communication; ability to interact cooperatively with administration, faculty, staff, students, and external stakeholders.
Strong problem‑solving skills and the ability to strategize.
Excellent organization and prioritization to meet deadlines in a fast‑paced environment.
Attention to detail and flexibility with job assignments.
Ability to apply technology to work processes.
Capacity to adapt quickly to last‑minute changes.
Physical Demands Standard office environment with the majority of work at a desk/computer.
Duties and Responsibilities
Act as the primary point of contact for incoming requests from community faculty preceptors, clerkship directors, and other MP/SOM programs for outreach and training.
Maintain and manage the community faculty preceptor portal, listserv, and roster.
Initiate, track, and maintain clinical site agreements between MP/SOM and affiliated training sites, including paperwork, status monitoring, and renewal follow‑up.
Maintain accurate site contract lists and agreements, and provide quality service to CO clerkship coordinators for student training.
Identify faculty training venues and assist with organization of materials and resources for successful events.
Promote community faculty preceptor outreach and communicate progress to stakeholders.
Assist in resolving preceptor issues related to academics, policies, procedures, and student stipends/housing.
Manage incoming and outgoing CO phone enquiries, email and video communication, and interoffice meeting scheduling.
Arrange travel, maintain filing systems, prepare correspondence, reports, posters, and CO documents.
Coordinate logistics for speakers, provide refreshments, invitations, and related services.
Ensure office operations and educational programs comply with ACCME, ACGME, LCME, and CME standards.
Provide support and coordination for other CO activities as required.
Other Information Employment Type: Employee; Benefits Eligibility: Full/Part Time Full Time; Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM (flexibility may be needed). Salary: Commensurate with experience. Posting Date: 10/31/2025. Closing Date: Provisional. Starting Date: 01/01/2026.
Location: Athens Area.
Equal Opportunity Employer: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations are encouraged to contact Central HR (hrweb@uga.edu).
Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including a criminal background check, credential confirmation, and, if applicable, a credit check. A pre‑employment drug test may be required for positions with high‑risk responsibilities.
Contact Information Recruitment Contact: Wendy Gilfedder Recruitment Contact Email: somhr@uga.edu Recruitment Contact Phone: (phone not provided in source)
Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
#J-18808-Ljbffr
Responsibilities include maintaining community faculty rosters and site agreements; collating and distributing instructional materials; staging and promoting outreach events; and coordinating quality service for new initiatives. The coordinator will also handle confidential data related to precepting faculty evaluations and site contracts, maintain strict confidentiality, and interface with other CO staff and Curriculum leadership to cultivate relationships with students, faculty, and staff.
Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Experience working in an educational environment.
Proficiency in using Office and curriculum management software.
Bachelor's Degree.
Knowledge, Skills, Abilities and/or Competencies
Excellent computer skills for Word, Excel, PowerPoint, SharePoint, Outlook, and other needed software.
Excellent verbal and written communication; ability to interact cooperatively with administration, faculty, staff, students, and external stakeholders.
Strong problem‑solving skills and the ability to strategize.
Excellent organization and prioritization to meet deadlines in a fast‑paced environment.
Attention to detail and flexibility with job assignments.
Ability to apply technology to work processes.
Capacity to adapt quickly to last‑minute changes.
Physical Demands Standard office environment with the majority of work at a desk/computer.
Duties and Responsibilities
Act as the primary point of contact for incoming requests from community faculty preceptors, clerkship directors, and other MP/SOM programs for outreach and training.
Maintain and manage the community faculty preceptor portal, listserv, and roster.
Initiate, track, and maintain clinical site agreements between MP/SOM and affiliated training sites, including paperwork, status monitoring, and renewal follow‑up.
Maintain accurate site contract lists and agreements, and provide quality service to CO clerkship coordinators for student training.
Identify faculty training venues and assist with organization of materials and resources for successful events.
Promote community faculty preceptor outreach and communicate progress to stakeholders.
Assist in resolving preceptor issues related to academics, policies, procedures, and student stipends/housing.
Manage incoming and outgoing CO phone enquiries, email and video communication, and interoffice meeting scheduling.
Arrange travel, maintain filing systems, prepare correspondence, reports, posters, and CO documents.
Coordinate logistics for speakers, provide refreshments, invitations, and related services.
Ensure office operations and educational programs comply with ACCME, ACGME, LCME, and CME standards.
Provide support and coordination for other CO activities as required.
Other Information Employment Type: Employee; Benefits Eligibility: Full/Part Time Full Time; Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM (flexibility may be needed). Salary: Commensurate with experience. Posting Date: 10/31/2025. Closing Date: Provisional. Starting Date: 01/01/2026.
Location: Athens Area.
Equal Opportunity Employer: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations are encouraged to contact Central HR (hrweb@uga.edu).
Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including a criminal background check, credential confirmation, and, if applicable, a credit check. A pre‑employment drug test may be required for positions with high‑risk responsibilities.
Contact Information Recruitment Contact: Wendy Gilfedder Recruitment Contact Email: somhr@uga.edu Recruitment Contact Phone: (phone not provided in source)
Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
#J-18808-Ljbffr