AiGS
Overview
Ai Global Solutions (AiGS) is looking for a
Project Coordinator
to join our growing team. This role is ideal for someone who is highly organized, process-driven, and comfortable owning contractor onboarding and management operations end-to-end. Over time, this role may expand to include individual project coordination and/or oversight of staff augmentation engagements. Location
This is a
100% remote position ; however, candidates must be
located in Florida
and ideally within
a 2-hour driving distance of Tampa
for occasional in-person collaboration. About AiGS
AiGS is a leading Business Process Improvement and Automation Consultancy, leveraging
AI-centric workflows . We deliver high-impact solutions powered by automation and AI, partnering with premier platforms like OpenAI, Microsoft, Nintex, and Tungsten Automation (Kofax). Our Values
We Are Good-Natured We Do What We Say We Are a Team Expectations in the Role
Own and manage
contractor onboarding operations , including coordination of contracts, NDAs, background checks, system access, and required documentation. Act as the primary operational point of contact for contractors throughout their engagement lifecycle (onboarding, active engagement, offboarding). Maintain accurate contractor records across internal systems (CRM, project tools, spreadsheets, HR/finance systems). Coordinate closely with Delivery Leadership, Project Managers, and Operations to ensure contractors are onboarded on time and aligned to project needs. Track contractor assignments, availability, utilization, and engagement timelines. Support contractor renewals, extensions, rate updates, and offboarding processes. Ensure compliance with internal policies, client requirements, and contractual obligations related to contractor engagements. Assist with coordination of
staff augmentation arrangements , including tracking hours, roles, and engagement terms. Over time, support
individual project coordination , including task tracking, status updates, and cross-team communication. Communicate clearly and professionally with internal stakeholders and external contractors in English. Continuously improve contractor onboarding, tracking, and operational processes through documentation and process refinement. Required Experience
Fluent English communication skills (written and verbal) – required. Experience in
project coordination, operations, contractor management, or professional services support roles . Strong organizational skills with exceptional attention to detail. Experience coordinating onboarding or operational processes across multiple stakeholders. Comfort managing multiple workstreams, deadlines, and priorities simultaneously. Proficiency with spreadsheets (Excel or Google Sheets) and operational tracking tools. Ability to work independently in a remote environment while maintaining accountability and responsiveness. Based in Florida and within reasonable driving distance of Tampa. Preferred Experience & Knowledge
Experience supporting
professional services, consulting, or technology teams . Familiarity with contractor or staff augmentation models. Experience working with project management tools (e.g., Asana, Jira, Monday, Smartsheet, or similar). Exposure to contracts, statements of work (SOWs), or engagement terms. Experience coordinating near-shore or remote contractors. Prior experience supporting US-based clients or companies. Seniority level
Entry level Employment type
Contract Industries
IT System Custom Software Development Referrals increase your chances of interviewing at AiGS by 2x.
#J-18808-Ljbffr
Ai Global Solutions (AiGS) is looking for a
Project Coordinator
to join our growing team. This role is ideal for someone who is highly organized, process-driven, and comfortable owning contractor onboarding and management operations end-to-end. Over time, this role may expand to include individual project coordination and/or oversight of staff augmentation engagements. Location
This is a
100% remote position ; however, candidates must be
located in Florida
and ideally within
a 2-hour driving distance of Tampa
for occasional in-person collaboration. About AiGS
AiGS is a leading Business Process Improvement and Automation Consultancy, leveraging
AI-centric workflows . We deliver high-impact solutions powered by automation and AI, partnering with premier platforms like OpenAI, Microsoft, Nintex, and Tungsten Automation (Kofax). Our Values
We Are Good-Natured We Do What We Say We Are a Team Expectations in the Role
Own and manage
contractor onboarding operations , including coordination of contracts, NDAs, background checks, system access, and required documentation. Act as the primary operational point of contact for contractors throughout their engagement lifecycle (onboarding, active engagement, offboarding). Maintain accurate contractor records across internal systems (CRM, project tools, spreadsheets, HR/finance systems). Coordinate closely with Delivery Leadership, Project Managers, and Operations to ensure contractors are onboarded on time and aligned to project needs. Track contractor assignments, availability, utilization, and engagement timelines. Support contractor renewals, extensions, rate updates, and offboarding processes. Ensure compliance with internal policies, client requirements, and contractual obligations related to contractor engagements. Assist with coordination of
staff augmentation arrangements , including tracking hours, roles, and engagement terms. Over time, support
individual project coordination , including task tracking, status updates, and cross-team communication. Communicate clearly and professionally with internal stakeholders and external contractors in English. Continuously improve contractor onboarding, tracking, and operational processes through documentation and process refinement. Required Experience
Fluent English communication skills (written and verbal) – required. Experience in
project coordination, operations, contractor management, or professional services support roles . Strong organizational skills with exceptional attention to detail. Experience coordinating onboarding or operational processes across multiple stakeholders. Comfort managing multiple workstreams, deadlines, and priorities simultaneously. Proficiency with spreadsheets (Excel or Google Sheets) and operational tracking tools. Ability to work independently in a remote environment while maintaining accountability and responsiveness. Based in Florida and within reasonable driving distance of Tampa. Preferred Experience & Knowledge
Experience supporting
professional services, consulting, or technology teams . Familiarity with contractor or staff augmentation models. Experience working with project management tools (e.g., Asana, Jira, Monday, Smartsheet, or similar). Exposure to contracts, statements of work (SOWs), or engagement terms. Experience coordinating near-shore or remote contractors. Prior experience supporting US-based clients or companies. Seniority level
Entry level Employment type
Contract Industries
IT System Custom Software Development Referrals increase your chances of interviewing at AiGS by 2x.
#J-18808-Ljbffr