Wahluke School District
Substitute Secretary, School Buildings and Departments
Wahluke School District, Mattawa, Washington, United States, 99309
Substitute Secretary, School Buildings and Departments
3 weeks ago Be among the first 25 applicants
Base pay range: $21.70/hr – $22.69/hr
Job Summary and Description of Tasks
Position: Substitute (On-Call) Secretary, Buildings and Departments
Bilingual Spanish required
Reports to: Building Principal or Department Supervisor
Benefits: Substitutes earn 1 hour of paid sick leave for each 40 hours worked as per the Washington Paid Sick Leave program and are eligible to apply sick leave time during qualifying long‑term assignments beyond 10 consecutive days in the same substitute assignment after having worked an accumulation of 90 days at Wahluke. A maximum of 40 hours will be carried forward each calendar year.
Responsibilites
Perform general and technical clerical work, bookkeeping, prepare requisitions, filing, scheduling, answering telephone, records management.
Proficiently operate office equipment including computers, adding machines, copiers, FAX and intercom, and other machines.
Provide receptionist duties by providing excellent customer service in answering the phones and assistance to the staff and public.
Assist principal with building supervision and direction.
Greet students, parents, staff and the public; answer a wide variety of telephone and in‑person inquiries, promote positive public relations for the district.
Attend to students in a kind and caring manner.
Greet and orient substitutes to the building; provide keys, lesson plans and other assistance as needed.
Organize and perform office operations in an efficient and effective manner.
Assist building personnel as needed.
May be assigned to access the State and other information system as necessary for entry and retrieval of information.
Use a variety of hardware and software programs to satisfactorily perform tasks.
Depending on substitute assignment length and capabilities may input a variety of detailed program records such as budgets, student counts, enrollment, attendance, grades, behavior, contact information and other administrative records for legal compliance including grant and programs, compile data and perform calculations; track deadlines and prepare a variety of reports and responses accurately.
Duplicate and distribute materials.
Compose, format, type, edit and proofread a wide variety of correspondence. Documents may be confidential in nature.
Provide basic first aid.
May supervise students in the office related to medical care and administer medical related protocols, monitor behavior, refer problems to administrators, counselors, teachers or specialists as appropriate.
Treat all matters of school business and personnel as confidential.
Communicate and work effectively, cooperatively, positively and politely with students, staff and community to maintain a safe school and caring learning environment.
May issue/track student absences and admission slips, communicating with transportation department.
Assist other personnel as may be required to ensure an efficient and effective work environment.
Understand district policy that affects the job and the building.
Distribute mail.
Model appropriate and cooperative behavior, including protecting confidential information.
Interpret and provide translations as needed.
Other duties as assigned.
Qualifications & Abilities
High School diploma or G.E.D.
Record of strong customer service and organization skills.
Pass an English/Spanish translation test.
Ability to pass a district Secretary Test.
Demonstrated competency as measured through a skills test.
Education, training, skills and experience necessary to carry out the assignment; successful secretary or office management experience preferred.
Bilingual/Biliterate in English and Spanish required.
Excellent written and oral communication skills required.
Willing and able to accept direction given by permanent employees.
Experience with children or students in an educational setting and / or evidence of an interest in supporting learning experiences preferred.
Adequately operate office equipment including computers, adding machines, copiers, FAX and intercom. Proficient level keyboarding and data entry skills.
Ability to understand and execute verbal and written instructions, policies, and procedures.
Knowledge of general secretarial procedures.
Ability to work with a high degree of accuracy and attention to detail to meet deadlines.
Proficient in the application of general computer software including Google suite and Google Drive and experience or ability to learn school-based data programs.
Communicate and work effectively and positively and politely with students, staff and community.
Desire to be a role model and to interact positively with students.
Ability to lift up to 20 lbs frequently and up to 50 lbs with assistance.
Established record of dependability, flexibility, and regular attendance.
Model appropriate professional behavior.
Ability to solve practical problems, apply appropriate judgment and deal with a variety of situations where only limited standardization exists.
Ability to work effectively under pressure.
Ability to work as a team member, in a flexible, cooperative and helpful manner with a focus on resolving problems and meeting needs.
Ability to maintain confidentiality including student and district records required.
Physical Requirements
This position typically requires stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Medium work: Ability to lift up to 50 pounds occasionally with assistance, and/or up to 20 pounds frequently, and/or up to 10 pounds constantly to move or carry objects.
Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.
The Wahluke School District #73 complies with all federal rules and regulations and does not discriminate on a basis of sex, race, creed, religion, color, national origin, age, honorable discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability in our programs and activities and provides equal access to the Boy Scouts and other designated groups.
Inquiries regarding compliance procedures may be directed to: Athletic Director, Title IX Coordinator at jespindola@wahluke.net or (509)932-4477; Civil Rights Coordinator, HR Director at lleitz@wahluke.net or (509)932-4565: Section 504 Compliance, Student Support Services Director at gcalaway@wahluke.net or (509)932-4565.
Seniority Level Entry level
Employment Type Part‑time
Job Function Education and Training
Industries Education Administration Programs
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Wahluke is an Equal Opportunity Employer.
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Base pay range: $21.70/hr – $22.69/hr
Job Summary and Description of Tasks
Position: Substitute (On-Call) Secretary, Buildings and Departments
Bilingual Spanish required
Reports to: Building Principal or Department Supervisor
Benefits: Substitutes earn 1 hour of paid sick leave for each 40 hours worked as per the Washington Paid Sick Leave program and are eligible to apply sick leave time during qualifying long‑term assignments beyond 10 consecutive days in the same substitute assignment after having worked an accumulation of 90 days at Wahluke. A maximum of 40 hours will be carried forward each calendar year.
Responsibilites
Perform general and technical clerical work, bookkeeping, prepare requisitions, filing, scheduling, answering telephone, records management.
Proficiently operate office equipment including computers, adding machines, copiers, FAX and intercom, and other machines.
Provide receptionist duties by providing excellent customer service in answering the phones and assistance to the staff and public.
Assist principal with building supervision and direction.
Greet students, parents, staff and the public; answer a wide variety of telephone and in‑person inquiries, promote positive public relations for the district.
Attend to students in a kind and caring manner.
Greet and orient substitutes to the building; provide keys, lesson plans and other assistance as needed.
Organize and perform office operations in an efficient and effective manner.
Assist building personnel as needed.
May be assigned to access the State and other information system as necessary for entry and retrieval of information.
Use a variety of hardware and software programs to satisfactorily perform tasks.
Depending on substitute assignment length and capabilities may input a variety of detailed program records such as budgets, student counts, enrollment, attendance, grades, behavior, contact information and other administrative records for legal compliance including grant and programs, compile data and perform calculations; track deadlines and prepare a variety of reports and responses accurately.
Duplicate and distribute materials.
Compose, format, type, edit and proofread a wide variety of correspondence. Documents may be confidential in nature.
Provide basic first aid.
May supervise students in the office related to medical care and administer medical related protocols, monitor behavior, refer problems to administrators, counselors, teachers or specialists as appropriate.
Treat all matters of school business and personnel as confidential.
Communicate and work effectively, cooperatively, positively and politely with students, staff and community to maintain a safe school and caring learning environment.
May issue/track student absences and admission slips, communicating with transportation department.
Assist other personnel as may be required to ensure an efficient and effective work environment.
Understand district policy that affects the job and the building.
Distribute mail.
Model appropriate and cooperative behavior, including protecting confidential information.
Interpret and provide translations as needed.
Other duties as assigned.
Qualifications & Abilities
High School diploma or G.E.D.
Record of strong customer service and organization skills.
Pass an English/Spanish translation test.
Ability to pass a district Secretary Test.
Demonstrated competency as measured through a skills test.
Education, training, skills and experience necessary to carry out the assignment; successful secretary or office management experience preferred.
Bilingual/Biliterate in English and Spanish required.
Excellent written and oral communication skills required.
Willing and able to accept direction given by permanent employees.
Experience with children or students in an educational setting and / or evidence of an interest in supporting learning experiences preferred.
Adequately operate office equipment including computers, adding machines, copiers, FAX and intercom. Proficient level keyboarding and data entry skills.
Ability to understand and execute verbal and written instructions, policies, and procedures.
Knowledge of general secretarial procedures.
Ability to work with a high degree of accuracy and attention to detail to meet deadlines.
Proficient in the application of general computer software including Google suite and Google Drive and experience or ability to learn school-based data programs.
Communicate and work effectively and positively and politely with students, staff and community.
Desire to be a role model and to interact positively with students.
Ability to lift up to 20 lbs frequently and up to 50 lbs with assistance.
Established record of dependability, flexibility, and regular attendance.
Model appropriate professional behavior.
Ability to solve practical problems, apply appropriate judgment and deal with a variety of situations where only limited standardization exists.
Ability to work effectively under pressure.
Ability to work as a team member, in a flexible, cooperative and helpful manner with a focus on resolving problems and meeting needs.
Ability to maintain confidentiality including student and district records required.
Physical Requirements
This position typically requires stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Medium work: Ability to lift up to 50 pounds occasionally with assistance, and/or up to 20 pounds frequently, and/or up to 10 pounds constantly to move or carry objects.
Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.
The Wahluke School District #73 complies with all federal rules and regulations and does not discriminate on a basis of sex, race, creed, religion, color, national origin, age, honorable discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability in our programs and activities and provides equal access to the Boy Scouts and other designated groups.
Inquiries regarding compliance procedures may be directed to: Athletic Director, Title IX Coordinator at jespindola@wahluke.net or (509)932-4477; Civil Rights Coordinator, HR Director at lleitz@wahluke.net or (509)932-4565: Section 504 Compliance, Student Support Services Director at gcalaway@wahluke.net or (509)932-4565.
Seniority Level Entry level
Employment Type Part‑time
Job Function Education and Training
Industries Education Administration Programs
Referrals increase your chances of interviewing at Wahluke School District by 2x.
Get notified about new School Secretary jobs in
Mattawa, WA .
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
Wahluke is an Equal Opportunity Employer.
#J-18808-Ljbffr