Receptionist Job at Virginia Staffing in Virginia Beach

Receptionist Position In Virginia Beach, Virginia

We are looking for an experienced receptionist to join our team in Virginia Beach, Virginia. This contract position offers an opportunity to showcase your organizational and customer service skills in a dynamic, detail-oriented services environment. As the first point of contact for clients and visitors, you will play a key role in maintaining smooth operations and a welcoming atmosphere.

Responsibilities:

• Provide a warm and attentive greeting to clients and visitors, ensuring they feel welcomed and attended to.
• Manage incoming and outgoing mail, including sorting, distributing, and preparing items for dispatch.
• Organize and maintain client records, ensuring accurate documentation and easy access to information.
• Perform administrative tasks such as scheduling appointments, maintaining office supplies, and data entry.
• Answer and direct calls using a multi-line phone system, ensuring prompt and efficient communication.
• Coordinate office calendars and assist with appointment management to ensure seamless scheduling.
• Support general office operations by managing supplies and ensuring resources are readily available.
• Handle inquiries from clients and staff with a detail-oriented and customer-focused approach.
• Maintain an organized and functional reception area to create a positive impression for visitors.
• Assist with additional administrative tasks as needed to support the team.

Requirements:

• Minimum of three years of experience in receptionist or customer service roles.
• Strong communication skills, both written and verbal, to interact effectively with clients and team members.
• Exceptional organizational abilities with attention to detail and accuracy.
• Proficiency in using office equipment and software, including Microsoft Office Suite.
• Ability to multitask and prioritize responsibilities in a fast-paced setting.
• Experience with managing multi-line phone systems and directing inbound calls.
• Friendly and approachable demeanor with a focus on delivering excellent customer service.
• Familiarity with scheduling tools and appointment coordination.