Administrative Assistant Job at Tennessee Staffing in Cordova

Administrative Assistant

We are looking for an organized and detail-oriented administrative assistant to support our team in Cordova, Tennessee. In this seasonal contract role, you will play a key part in ensuring smooth daily operations by managing client communication, maintaining documentation, and handling scheduling tasks. This position requires a proactive individual who thrives in a fast-paced environment and brings strong attention to detail to every interaction.

Responsibilities:

• Manage communication with clients, including collecting necessary documentation and responding to inquiries with attention to detail.
• Organize and maintain client files to ensure accurate record-keeping and easy access.
• Perform data entry tasks to verify and update client information with precision.
• Collaborate with tax preparers and administrative staff to streamline workflows and meet deadlines.
• Schedule client appointments and coordinate team calendars to optimize efficiency.
• Handle routine office tasks like scanning, filing, and organizing paperwork.
• Assist in maintaining structured processes that support the team during busy periods.
• Ensure high-quality service delivery by proactively addressing administrative needs.
• Support the team's efforts to meet service standards and seasonal requirements.

Requirements:

• Strong attention to detail and exceptional organizational abilities to manage multiple priorities.
• Excellent written and verbal communication skills for effective client interactions.
• Ability to handle confidential documents with discretion and accuracy.
• Proficiency in Microsoft Office or Google Workspace, and adaptability to learn new systems.
• Dependable and punctual with the ability to work independently while adhering to established processes.
• Prior experience in an office setting, preferably in tax or financial services.
• Familiarity with common tax documents and knowledge of the tax preparation process.
• Experience with tax software or document management tools is a plus.