Administrative Assistant Job at Michigan Staffing in Saranac

Administrative Assistant Position

We are looking for a dependable and detail-oriented Administrative Assistant to support the daily operations of a small accounting services firm in Saranac, Michigan. This position offers an opportunity to work in a calm and focused environment, ensuring smooth office operations and delivering exceptional client service. The ideal candidate will be highly organized and capable of managing multiple tasks independently.

Responsibilities:

• Schedule and confirm appointments with clients in a timely manner.
• Provide a warm and attentive greeting to clients while managing front-office operations.
• Handle the preparation, copying, scanning, and filing of important documents with accuracy.
• Maintain both physical and digital records in an organized and secure manner.
• Assist with general office tasks, including correspondence and administrative support as needed.
• Ensure the office space remains clean, orderly, and welcoming for clients and staff.
• Process accounts payable and accounts receivable tasks using QuickBooks.
• Perform accurate data entry and invoice processing to support accounting operations.

Requirements:

• Minimum of 3 years of experience in administrative or office support roles.
• Ability to thrive in a quiet and low-traffic office setting.
• Strong communication and customer service skills to interact professionally with clients.
• Exceptional attention to detail and commitment to maintaining confidentiality.
• Proven ability to work independently and manage multiple responsibilities efficiently.
• Proficiency in QuickBooks and familiarity with accounts payable and receivable processes.
• Skilled in accurate data entry and invoice processing.