The Pennsylvania State University
Student Athlete Eligibility & Transfer Specialist
The Pennsylvania State University, State College, Pennsylvania, United States
Overview
Student Athlete Eligibility & Transfer Specialist – United States, Pennsylvania, University Park The Morgan Academic Center seeks a Student Athlete Eligibility & Transfer Specialist who works closely with university registrar staff, compliance, coaches, admission liaison, and academic support personnel to facilitate student-athlete success and maintain the integrity of athletic records. This role ensures that student-athlete academic documentation is accurate, secure, and in full compliance with institutional, conference, and NCAA regulations. This position requires on-site presence during key periods of the academic calendar. Specifically, the first two weeks and the last two weeks of each semester (fall, spring, and summer) are critical. Additional on-campus attendance may be needed throughout the semester for meetings, trainings, and other business-related activities. Key Responsibilities
Collaborate with the Registrar's Office and Morgan Academic Center advisers to maintain accurate and up-to-date eligibility records and information for all student-athletes Oversee the secure storage and confidentiality of athletics records in compliance with FERPA and institutional policies Coordinate university systems (ARMS, Retain, LionPATH) to monitor student-athlete enrollment, eligibility, and academic progress; identify registration/hold issues to MAC Advisors to ensure NCAA and institutional compliance Ensure accuracy and timeliness of student-athlete data across ARMS, Retain, and LionPATH; track resolution of eligibility, registration, and degree-audit issues to maintain institutional and NCAA compliance Eligibility & Certification
Evaluate and articulate transfer credits to determine eligibility for incoming and continuing student-athletes Coordinate and review transfer credit evaluation process Serve as liaison between university advising units and the Morgan Academic Center to complete continuing eligibility evaluations Coordinate and verify student-athlete eligibility requirements including NCAA, Big Ten and NCAA academic benchmarks Prepare and submit required NCAA, conference, and institutional reports Training & Collaboration
Develop and implement a training program to educate institutional personnel regarding their role in NCAA eligibility and compliance Lead institutional committee in review of all prospective student-athlete academic credentials Develop strong working relationships with Campus College advisors, Morgan Academic Center staff, Compliance, and Registrar office Monitor course and degree audit substitutions and approvals, changes of majors relating to progress toward degree requirements, and graduation Scheduling & Registration Support
Coordinate priority registration and class scheduling for student-athletes by collaborating with MAC advisers, academic advisors, and the Registrar's Office Work with MAC advisers, academic departments, and the Registrar's Office to resolve registration and scheduling conflicts Policy & Process Oversight
Develop and maintain department policies for athletic recordkeeping Provide training and guidance to staff and coaches on registration and eligibility procedures Data Analysis & Reporting
Track and report on academic progress rates, graduation success rates, and other key metrics Assist in monitoring and submitting the NCAA Academic Performance Program (APP), including APR and GSR Produce data reports and information systems to prepare and verify APR, GSR, and other compliance submissions Collects, manages, and verifies enrollment forms from outside institutions to confirm student-athlete enrollment and maintain accurate records Assist the Compliance Office by providing data for NCAA and Big Ten waiver submissions (e.g., medical absence, PTD) Assist Morgan Academic Center with B1G Ten, NCAA and other academic award verification criteria Required Qualifications
Ability to analyze a student-athlete's degree program using the Penn State Degree Audit Reports (PeopleSoft) Demonstrated ability to exercise sound judgment and handle sensitive and confidential information with discretion and according to FERPA guidelines Skilled in working independently and following through on duties with minimal supervision Ability to counsel and advise student-athletes, coaches, administrators, and staff on academic eligibility questions and concerns Ability to interact diplomatically with individuals from diverse backgrounds Outstanding communication skills both oral and written, including memo/report writing and strong grammar Working knowledge of intercollegiate athletics and student-athlete demands Ability to collaborate effectively with other staff, student-athletes, coaches, administrators, and the Penn State community in a high-pressure environment Strong listening, analytical, and problem-solving skills in collaboration with Athletics Compliance Office staff Proficiency with Windows-based PC and Microsoft Office (Word, Excel, Outlook, PowerPoint) Preferred Qualifications
Master's degree in higher education, sports administration, or related area Advanced knowledge of Penn State's university, general education, and major curriculum Experience working with student-athletes or in a collegiate athletic department Familiarity with LSDBi, PeopleSoft, or ARMS Minimum Education, Work Experience & Required Certifications
Master's Degree; 6+ years of relevant experience. Required Certifications: None Background Checks / Clearances
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. Penn State does not sponsor or take over sponsorship of a staff employment visa. Applicants must be authorized to work in the U.S. Salary & Benefits
The salary range for this position, including all possible grades, is $56,200.00 - $81,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being, including comprehensive medical, dental, and vision coverage, retirement plans, paid time off, and a 75% tuition discount for employees and eligible family members. For more details, see the Benefits Page. EEO and Compliance
Penn State is an equal opportunity employer and is committed to providing employment opportunities without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you are unable to use our online application process due to a disability, please contact 814-865-1473. The Pennsylvania State University is committed to advancing equity and belonging and supports inclusion in its teaching, research, and service mission. Additional notices: Federal Contractors Labor Law Poster; PA State Labor Law Poster; Penn State Policies; Copyright Information; Hotlines.
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Student Athlete Eligibility & Transfer Specialist – United States, Pennsylvania, University Park The Morgan Academic Center seeks a Student Athlete Eligibility & Transfer Specialist who works closely with university registrar staff, compliance, coaches, admission liaison, and academic support personnel to facilitate student-athlete success and maintain the integrity of athletic records. This role ensures that student-athlete academic documentation is accurate, secure, and in full compliance with institutional, conference, and NCAA regulations. This position requires on-site presence during key periods of the academic calendar. Specifically, the first two weeks and the last two weeks of each semester (fall, spring, and summer) are critical. Additional on-campus attendance may be needed throughout the semester for meetings, trainings, and other business-related activities. Key Responsibilities
Collaborate with the Registrar's Office and Morgan Academic Center advisers to maintain accurate and up-to-date eligibility records and information for all student-athletes Oversee the secure storage and confidentiality of athletics records in compliance with FERPA and institutional policies Coordinate university systems (ARMS, Retain, LionPATH) to monitor student-athlete enrollment, eligibility, and academic progress; identify registration/hold issues to MAC Advisors to ensure NCAA and institutional compliance Ensure accuracy and timeliness of student-athlete data across ARMS, Retain, and LionPATH; track resolution of eligibility, registration, and degree-audit issues to maintain institutional and NCAA compliance Eligibility & Certification
Evaluate and articulate transfer credits to determine eligibility for incoming and continuing student-athletes Coordinate and review transfer credit evaluation process Serve as liaison between university advising units and the Morgan Academic Center to complete continuing eligibility evaluations Coordinate and verify student-athlete eligibility requirements including NCAA, Big Ten and NCAA academic benchmarks Prepare and submit required NCAA, conference, and institutional reports Training & Collaboration
Develop and implement a training program to educate institutional personnel regarding their role in NCAA eligibility and compliance Lead institutional committee in review of all prospective student-athlete academic credentials Develop strong working relationships with Campus College advisors, Morgan Academic Center staff, Compliance, and Registrar office Monitor course and degree audit substitutions and approvals, changes of majors relating to progress toward degree requirements, and graduation Scheduling & Registration Support
Coordinate priority registration and class scheduling for student-athletes by collaborating with MAC advisers, academic advisors, and the Registrar's Office Work with MAC advisers, academic departments, and the Registrar's Office to resolve registration and scheduling conflicts Policy & Process Oversight
Develop and maintain department policies for athletic recordkeeping Provide training and guidance to staff and coaches on registration and eligibility procedures Data Analysis & Reporting
Track and report on academic progress rates, graduation success rates, and other key metrics Assist in monitoring and submitting the NCAA Academic Performance Program (APP), including APR and GSR Produce data reports and information systems to prepare and verify APR, GSR, and other compliance submissions Collects, manages, and verifies enrollment forms from outside institutions to confirm student-athlete enrollment and maintain accurate records Assist the Compliance Office by providing data for NCAA and Big Ten waiver submissions (e.g., medical absence, PTD) Assist Morgan Academic Center with B1G Ten, NCAA and other academic award verification criteria Required Qualifications
Ability to analyze a student-athlete's degree program using the Penn State Degree Audit Reports (PeopleSoft) Demonstrated ability to exercise sound judgment and handle sensitive and confidential information with discretion and according to FERPA guidelines Skilled in working independently and following through on duties with minimal supervision Ability to counsel and advise student-athletes, coaches, administrators, and staff on academic eligibility questions and concerns Ability to interact diplomatically with individuals from diverse backgrounds Outstanding communication skills both oral and written, including memo/report writing and strong grammar Working knowledge of intercollegiate athletics and student-athlete demands Ability to collaborate effectively with other staff, student-athletes, coaches, administrators, and the Penn State community in a high-pressure environment Strong listening, analytical, and problem-solving skills in collaboration with Athletics Compliance Office staff Proficiency with Windows-based PC and Microsoft Office (Word, Excel, Outlook, PowerPoint) Preferred Qualifications
Master's degree in higher education, sports administration, or related area Advanced knowledge of Penn State's university, general education, and major curriculum Experience working with student-athletes or in a collegiate athletic department Familiarity with LSDBi, PeopleSoft, or ARMS Minimum Education, Work Experience & Required Certifications
Master's Degree; 6+ years of relevant experience. Required Certifications: None Background Checks / Clearances
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. Penn State does not sponsor or take over sponsorship of a staff employment visa. Applicants must be authorized to work in the U.S. Salary & Benefits
The salary range for this position, including all possible grades, is $56,200.00 - $81,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being, including comprehensive medical, dental, and vision coverage, retirement plans, paid time off, and a 75% tuition discount for employees and eligible family members. For more details, see the Benefits Page. EEO and Compliance
Penn State is an equal opportunity employer and is committed to providing employment opportunities without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you are unable to use our online application process due to a disability, please contact 814-865-1473. The Pennsylvania State University is committed to advancing equity and belonging and supports inclusion in its teaching, research, and service mission. Additional notices: Federal Contractors Labor Law Poster; PA State Labor Law Poster; Penn State Policies; Copyright Information; Hotlines.
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